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166 08/09
MINUTES OF THE FACILITIES COMMITTEE MEETING
HELD ON TUESDAY 3rd MARCH 2009Present: Cllr S Jones (Chair) Cllr Roberts Cllr Harwood
Cllr Cusack Cllr Wardle
Apologies: Cllr Morgan
In attendance: Penny Ibbotson, Cllr Frank (part)
FC165 Declarations of Interest in items on agenda: None declared FC166 To confirm the minutes of the meeting held on 3rd February 2009
Item FC163 was amended to read Cllr Roberts advised that FTC had not been successful with
its application for Play Strategy Funding ie delete ‘declared a personal interest and’. The
minutes of the meeting held on 3rd February 2009 (pp 156-157 08/09) were then signed as a
true and accurate record of the proceedings. FC167 Matters arising
The Publication Scheme guidelines are now on the website but the Publication Scheme still
needs to be added. FC168 To review income and expenditure figures
The January figures were considered but the key information required is the amount spent
under the Facilities committee and the amount left in the budget.
ACTION: This information to be provided for the next meeting. FC169 Skate Ramp:
A quote has now been received from Street Lighting. GCC will meet the cost of installing a new
column, twin bracket and one lantern but FTC will need to pay for servicing costs,
disconnection of the old column, the second lantern and the timing mechanism. The total cost
for this is £1,950 + VAT. A grant application has been sent to Safer Cotswolds with the hope of gaining 50% of the
costs. £1,000 has been allocated for skate ramp lighting in the 08/09 budget. If funding is approved, letters need to be sent to nearby residents to advise of the proposal to
install a twin bracket light. Cllr Roberts raised concern about siting a light column close to the wall and the risk of
potential vandalism, also concern about the increase in light pollution. It was RESOLVED to recommend to Full Council that up to £1,000 (if funds are available) is to
be spent on providing additional lighting for the skate ramp, on condition grant funding is
obtained for the outstanding amount. (4 in favour, 1 against – Cllr Roberts) The Licence agreement for the skate ramp to be sited on ECT land is still outstanding.
ACTION: Cllr Morgan to raise this at his next meeting with ECT FC170 Risk Assessments:
The Festive Market Risk Assessment has been updated to allow for quantifying the risks and
hazards.
ACTION: Councillors to complete the form with suggestions for rating risks and hazards
and send to the Assistant Clerk by 30th March 2009. These will be reviewed at the next
meeting. (Cllr Frank arrived) FC171 Allotments:
Information regarding managing allotments was circulated. If the Town Council provides land,
there does not necessarily need to be water on site and planning permission is not required. 167 08/09 Planning permission however is necessary for any sheds that may be subsequently erected.
Tenancy is normally for one year and is usually managed by a sub-committee, which does not
have to be all Council members. Once a Town Council has purchased land for allotments, it
can not be used for other purposes without approval from the Secretary of State and proof must
be given that the allotments are no longer required. Leasing land may avoid this problem. The Clerk has contacted the Ernest Cook Trust to ask if the Trust has any suitable land
available for allotments. Other land owners also need to be identified and contacted. Cllr Wardle offered to carry out
any necessary Land registry searches on plots of land.
ACTION: The Clerk to write to landowners and also those residents that originally
requested allotments for their suggestions. FC172 CCTV:
Written quotes need to be provided by In Focus and other providers.
ACTION: The Clerk and Cllr Frank to request quotes Cllr Frank summarised progress/information to date:
* He has met with the local police and they are compiling a list of incidents where cctv
would have been useful.
* Mark Godsland, Glos Constabulary is in the process of speaking with Wotton under
Edge regarding their cctv
* Down Ampney has recently had a 3 camera system fitted and suggested that they are
contacted for details
* Cricklade has managed to obtain a £5000 grant from Tesco’s towards cctv cameras
* The Clerk is researching grant possibilities
* When there is further information on what is required, local business could be
contacted for donations Cllr Frank was thanked for his attendance and further work on the CCTV FC173 Fairford Flag:
The Fairford flag has been printed successfully. It was agreed that there would be an official
flag raising at the start of the Flag Festival and the winning designer invited to take part.
Thanks again to Mike Ibbotson. Cllr Frank left. FC174 Fairford Leaflet:
The revised text was reviewed. The changes are to be sent to Local Authority Publishing and a
draft leaflet will be circulated at a later date for approval. FC175 Walnut Tree Playground:
Fairford Playing Fields Ltd are waiting for various legal issues to be sorted out but there is less
urgency as the Directors had not anticipated FTC taking on the management until May 2010. It was queried whether the full accounts had been received.
ACTION: the Clerk to check records FC176 Healthcheck:
30 responses have been received following the questionnaire in the Newsletter. Cllrs Harwood
and Cusack have started to analyse them and there are a number of points for each committee
to discuss. Cllr Harwood will write and respond to the residents to thank them for completing
the questionnaire. The original Healthcheck stakeholders need to be contacted again.
ACTION: The Clerk to obtain a list of names and addresses and Cllr Harwood to draft a
letter.
168 08/09
The Annual Town Meeting can be used to promote further discussion with residents.
Following analysis, a 3year and 5year plan needs to be formulated to set goals for the future.
Cllrs Harwood and Cusack were thanked for their work on this. FC177 Bus Shelter:
Fairford Youth Club has offered to paint the bus shelter in the Easter holidays, the Council
maintenance man will clean it prior to this work. A local resident has kindly painted out the
graffiti and may have some anti graffiti paint that could be used. FC178 Items the Chairman considers urgent FC179 Date of next meeting: Tuesday 7th April 2009
There being no further business, the meeting closed at 9.23pm
______________________Chairman
_______________________2009
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