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060 09/10 MINUTES OF THE FACILITIES MEETING
HELD ON 4TH AUGUST 2009 Present: Cllr Cusack Cllr Frank Cllr Harwood
Cllr S Roberts Cllr Boulton In Attendance: Vanessa Lawrence (Clerk), Cllr C Roberts, Graham Fry and Adrian Young
from Stable Studios (Highworth Link) To accept apologies for absence: Cllr S Jones FC057 To elect a temporary chair in the absence of Cllr S Jones
It was RESOLVED to elect Cllr Boulton as Chairman for this meeting. Proposed Cllr Cusack,
seconded Cllr Harwood – all in favour. FC058 Declarations of Interest in items on agenda:
Cllr Boulton declared an interest in Item FC062. FC059 To confirm the minutes of the meeting held on 7th July 2009
It was RESOLVED to confirm the minutes of the meeting held on the 7th July 2009 ( pp046-048
09/10) as a true and accurate record of the proceedings. Proposed Cllr Cusack, seconded Cllr
Frank – all in favour. FC060 To discuss potential updated newsletter with Adrian Young & Graham Fry (from
Highworth Link)
Representatives from the Highworth Link attended the meeting to present a brief of a plan
that has been discussed with the Fairford & Lechlade Business Club, to produce a magazine
similar to the Highworth Link, which will cover both Fairford & Lechlade and which could
encompass items currently covered in our Newsletter. At the end of the presentation, Cllrs agreed
to recommend to Full Council that we should support the project in principle, but that we should continue
to produce our own newsletter for the time being.. ACTION: Clerk to add to the agenda for Full
Council – August. FC061 To discuss future production of Council newsletter
It was agreed to look at other ways of improving our newsletter by using better quality paper and
perhaps to look at out sourcing the printing. ACTION: Clerk to investigate alternative methods of
newsletter production. FC062 Matters arising: entrances to Walnut Tree Field, part night operation of street lighting
It was agreed to contact the Ernest Cook Trust regarding the poor condition of the entrances to
the park. ACTION: Cllrs Cusack & Boulton to speak to Nicholas Ford. The Clerk advised the
Committee that correspondence received from Gloucestershire Street lighting indicated that
the part night operation of street lighting would commence in November. FC063 To review income and expenditure figures
There were no queries with the income & expenditure figures to the end of June. FC064 Skate Ramp – to review site meeting with young people and progress to date.
Following on from the site meeting in June, paint has been ordered to re-paint surface of the
ramp where it has been worn away. Lighting is due to be installed close to the ramp in the next
few months. FC065 CCTV: Update on progress
At the last Finance Committee meeting, it was agreed to recommend to Full Council that an
amount of £7000 be set aside for the CCTV project, this would enable funding to be obtained
from GMTF. Since that time correspondence has been received from PC Sarah Crawford,
detailing anti-social and criminal events that have taken place in Fairford where CCTV could
possibly have helped the Police in apprehending the culprits. The Clerk has been in contact with
various companies to obtain surveys on the equipment currently in place and to obtain quotes for
upgrading. It was recommended to refer this back to Full Council for approval of re-allocation of
funds. ACTION: Clerk to obtain further information and to add this to the Agenda for Full Council.
061 09/10
FC066 Allotments: To discuss offer of land on outskirts of Fairford
A plot of land has been offered to the Council, and we are awaiting information as to the exact
acreage and costs.
FC067 To discuss suggestions raised following Cllr C Roberts’ visit to Minchinhampton:
Welcome Pack, Goodwill Evening, ‘I Value Minch’ & ‘Transition Minch’
All Councillors agreed that the production of a “Welcome Pack” for new residents would be a
good idea and ways of publishing this are to be investigated. It was agreed that this should be
recommended to Full Council in order that it can be budgeted for in 2010/11. ACTION: Clerk to
add this to the Full Council agenda for approval. Branding was also briefly discussed and it was
agreed to add this to the Agenda for the next Facilities Committee Meeting for more in depth
discussion. ACTION: Clerk to add this to the agenda for the next Facilities Committee Meeting. FC068 To discuss location plastic recycling facility
Following concerns from residents in Horcott, the plastics bin has been moved closer to the
entrance to the Youth Football Club. The Clerk advised the Committee that a clothes bank had
also been positioned in the same area.
FC069 Healthcheck: To discuss progress following GMTF offer of free technical assistance.
Representatives from GMTF will be coming to the Council offices on 27th August to assist us in
putting together the Healthcheck. Cllrs Cusack and Harwood will meet on Tuesday 11th August
to discuss the schedule for their visit.
FC070 To consider strategy for future projects (3-5 year plan) and possible cost
implications.
The Facilities committee felt that the main areas which will need to be budgeted for in the next 3- 5
years will be :
* The Playing Fields – Walnut Tree Field
* Palmer Hall – Support
* Football Club – Support
* Allotments
* CCTV
Costings will need to looked at when further information has been received from the relevant
organisations. It was agreed to contact these groups to ask them for list of their requirements list
in order of priority together with 3 quotes from suppliers. ACTION: Clerk to contact organisations.
FC071 To consider holding a Town Criers Competition in Fairford in 2010.
It was RESOLVED to recommend to Full Council that we should hold a Town Criers Event in
2010. ACTION: Clerk to add this to the Agenda for Full Council – August. Details of costs to be
put together with Cllr M Jones assistance. Proposed Cllr Frank, seconded Cllr Cusack – all in
favour. ACTION: Clerk to speak to Cllr M Jones to obtain approx. costings and to add this
to the agenda for the next Facilities Committee meeting. Cllr M Jones is to supply a list of events,
mileage and accommodation requirements for events for 2010. FC072 To consider suggestion from member of the public regarding a way of tackling litter in the
Town.
A suggestion by a member of the public, to mark packets at point of sale with purchasers name,
so that if these packets are picked up as litter, the culprits could be identified was discussed. It
was agreed that this would not be viable, but that this would be a good idea for the school.
ACTION: Clerk to write to Farmors School to pass on this suggestion. FC073 Items the Chairman considers urgent
The Committee agreed that the flags flying in the town should come down but that this should be
done in the 1st weekend of September so that they are flying during the Traction Engine
weekend, weather permitting. FC074 Date of next meeting: Tuesday 1st September 2009 ...............................................Chairman
...............................................2009
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