MINUTES OF THE FACILITIES COMMITTEE MEETING
 HELD ON TUESDAY 6TH APRIL 2010

Present: Cllr Boulton  Cllr Harwood  Cllr S Jones (Chair)

FC168  Apologies for Absence
             Apologies received from Cllrs S. Roberts and Cusack

FC169  Declarations of Interest in items on agenda:
             Item FC176 – Cllr S Boulton – personal interest
 
FC170  To confirm the minutes of the meeting held on 2nd February 2010  (pp138-140 09/10)
 The minutes were signed as a true and accurate record of the proceedings, 2 in favour, 1  abstention.

FC171  Matters arising
 Cllr Harwood spoke about the reports for the Horizon 2015 project (formerly called  Healthcheck).  It was agreed that even though all reports had not been received, a draft copy  should go before Full Council for approval.  ACTION: Clerk to add this item to the agenda for  Full Council.

FC172  To receive receipts & payments to date (end March 2010)
 This was unavailable as final figures had not been received from the bank.

FC173 Update on CCTV.
• To discuss contributions from interested businesses towards cost of CCTV
   It was agreed that this should be discussed at the next full Council meeting.  ACTION: Clerk to  add this item to the agenda for Full Council.  A suggestion of cost was discussed, but this would  need formal approval from Council.  It was also agreed to look at writing to other interested  parties.
• To agree positioning of cameras for CCTV
   It was agreed to consult the supplier and also to ask about the supply of notices.  ACTION:  Clerk to contact the supplier.  POST MEETING NOTE: A meeting has been arranged with the  supplier to finalise details of camera positioning -  Friday 9th April 5.30pm. 

FC174  To agree details for revision of Model Publication Scheme
 Cllrs went through the details and amended where appropriate.
• Add links to  Code of Conduct and Precept on website.
• Add Financial Regulations onto website
• Update Council and Committees in May
• Include details of accessibility to Council Office
• Grants given  - link to Annual Report
• List of current contracts etc – Hard copy
• Parish Plan – change name to Horizon 2015
• Annual report – Change to website
• Schedule of charges – it was agreed that charges should be made for publication of information  amount to be agreed at Full Council.  Statutory fee £25.00 per hour.– ACTION: Clerk to add this  item to the agenda for Full Council.
• Currently mainted lists – change to hard copy
• Include Burial leaflet onto website
• Postage – change to read standard 2nd class
• Update details of printing rates.

FC175  To agree details for May’s edition of Ripples Magazine and who will draft June’s article.
 Cllr Harwood will submit draft copy for May to be e-mailed to all Councillors, for approval at Full  Council meeting. Cllr S Roberts would be asked to prepare copy for June’s article. ACTION:  Clerk to contact Cllr S Roberts, and to add item to agenda for Full Council
 
FC176 Update on Playing Fields
• To agree repair of broken gate in toddler area of playground. – Cllr Boulton said that he  would have a look at the gate to see how best to deal with the repair.
• To consider site visit of playground  - site visit to take place prior to the next Facilities  Meeting in May.
• To agree wording for sign – wording for sign agreed.  Cllr S Jones wanted confirmation of  correct wording relating to dog fouling in open space.  ACTION: Clerk to contact CDC for   details of wording for sign.
  Cllr S Jones said that some some playsand was required to top up the current pit. ACTION:  Clerk to contact suppliers of sand and play equipment to obtain a quote.

FC177 To discuss inclusion of regular additional item for newsletter.
 Cllr S Jones declared a personal interest.  The Council has been approached by the author of  the “weather forecast for Fairford”, currently published in the Parish News.  However, as this  publication is due to cease shortly, we have been asked if we would consider adding this into  the newsletter.  It was agreed that this could be added to the website.  ACTION: Contact  author.

FC178 To discuss promoting Fairford for walkers.
 Details of an organisation promoting Fairford for walkers were given to Cllr Harwood to  consider.  He felt that this may be a project that could be pursued in conjunction with other local  councils. ACTION: Cllr Harwood

FC179 To agree purchase of exterior paint for skate ramp and to employ contractor to paint  ramp.
 It was agreed to recommend to Full Council that a local contractor should be employed to paint  the skate ramp and that paint for the exterior is purchased.  Quotes to be obtained.  ACTION:  Clerk to add this item to the Agenda for Full Council. 

FC180 To agree Facilities report for Town Meeting.
 It was agreed to accept the Facilities Report for the Town Council Annual Report.

FC181  To discuss Branding.
 Cllr Harwood spoke about promoting Fairford and how branding could be utilised to do this.   However, it was agreed that someone with extensive knowledge in this field of promotion should  be sought.  It was also agreed that this may be something that could be done in conjunction  with other local councils.  ACTION: Clerk to contact Cirencester Town Council for information.

FC182   To consider Items Chair considers urgent.

FC183 Date of next meeting: Tuesday 4th May 2010