018 10/11

MINUTES OF THE FACILITIES COMMITTEE MEETING

HELD ON TUESDAY 1ST JUNE 2010

Present: Cllr J Cusack, Cllr M Harwood, Cllr J Hinton, Cllr C Mumford, Cllr R Winney, Cllr S Jones

In the absence of an Agenda Item to elect a new Chair, Cllr Harwood proposed that Cllr S Jones chair this meeting – all in favour. ACTION: Election of Chair to be put on the next Agenda.

Cllr Jones welcomed the new Committee members.

FC14 Apologies for Absence
The Clerk sent her apologies due to illness. Cllr S Jones volunteered to take the minutes. All in favour.

FC15 Declarations of Interest in items on agenda
Cllr S Jones declared a prejudicial interest in item FC23.
Cllr Cusack declared a personal interest in item FC18.

FC16 To confirm the minutes of the meeting held on 4th May 2010 (pp003-004 10/11)
The minutes of the meeting held on  4th May 2010 (pp003-004 10/11) were agreed as a true and accurate record of the proceedings, but could not be signed in the absence of the original. ACTION: To sign at the next meeting.

FC17 Matters arising

Cllr Cusack reported that another flag and pole had gone missing bringing the total of stolen flag to 6.  The incidents have been reported to the Police and there is an Incident Number. FTC should be able to claim off insurance.  Cllr Cusack suggested taking down the remaining flags after the Fairford Festival and this was reluctantly agreed.

FC18 Update on CCTV
In the absence of the Clerk there was no new information. It is doubtful whether the police have replied yet as PC Crawford has left. PC Shane Jupp has taken over.  However it was suggested that we should ask for the 3 cameras to be installed with different capabilities to decide which type best. Once we have further information a decision should be made at the next meeting.

FC19 Update on Playing Fields

In the absence of the Clerk it was not known whether there was new information on the lease, sign, Greenfield’s quote.
Consideration of latest ROSPA report The report dated 26th May 2010 was considered. Cllr Mumford queried why the overall assessment was HIGH when most of the individual assessments were LOW or MEDIUM.
ACTION: This query to be passed to ROSPA.
The quote from Greenfield is awaited before any repair/maintenance decisions can be made.
Playing Fields Association Training on 1st July – Cllrs Wardle, Mumford and Winney have all expressed an interest. ACTION: Clerk to confirm that places booked and give councillors details.
Skate Ramp – Cllrs Cusack and Boulton have not yet painted the surface.

FC20 To discuss Integrated Youth Offer
The deadline for this is 25th June.  Cllr Jones suggested that FTC could try and revive The Box as an after-school venue for teenagers or to organise trips for members of the Youth Club. It was agreed that funding monthly trips for the Youth Club members by paying for transport and supervisory help would be a good idea.  ACTION: Cllrs Cusack and Jones to contact Mary of Youth Services to explore feasibility and hopefully have a proposal for Full Council.

FC21 To agree details for July’s/August’s edition of Ripples Magazine and who will draft September’s article.
Cllr Harwood kindly agreed to write the next article.  Items to include the Flag Festival, Town Crier’s Competition, New rubbish collection date,  Flower Tubs planted by the Girl Guides, FTC lobbying GCC re potholes, AGM changes. Cllr Jones reminded that the article should not be more than 450 words long.
Cllr Mumford kindly agreed to write the September article.

It was agreed that FTC should continue with its column in Ripples following the trial period, but it should not replace the Town Council Newsletter.

FC22 To discuss dog fouling along the River Walk
It was agreed that this is a Highways issue and should be dealt with by that committee. ACTION: to refer to Highways.

FC23 Update on allotments
In the absence of the Clerk there was no new information.

019 10/11

FC24 To agree income & expenditure figures for April & May 2010
In the absence of the Clerk there were no new figures.

FC25 Update on Horizon 2015
Cllr Harwood elaborated on the next stages of the process.  All the actions suggested in the report need to be prioritised, costed and put onto a Programme.  ACTION: Cllrs to make their own lists of priorities so that this can be decided at the next meeting.
Thanks were given to Cllr Harwood for all his work on this.

FC26 To consider Items Chair considers urgent.
None

FC27 Date of next meeting: Tuesday 6th July 2010
Cllr Cusack gave his apologies

There being no further business, the meeting closed at 8.30pm

        _________________Chairman  

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