 |
 |
| Minutes - 6th July 2010 |
 |
 |
 |
|
029 10/11
MINUTES OF FACILITIES COMMITTEE MEETING HELD ON TUESDAY 6 th July 2010
Present: Cllr S Jones Cllr Harwood Cllr Hinton Cllr Winney Cllr Mumford Cllr Harwood proposed that Cllr S Jones should chair the meeting, seconded Cllr Mumford
FC28 Apologies for Absence Apologies received from Cllr Cusack FC29 Declarations of Interest in items on agenda Cllr S Jones declared an interest in Item FC35 (update on allotments)– Prejudicial Interest FC30 To confirm the minutes of the meeting held on 1 st June 2010(pp018-019 10/11) and to sign the minutes of the meeting held on 4th May 2010(pp003-004 10/11)
FC31 Matters arising Playground
Integrated Youth Offer –
FC32 Update on CCTV
Contribution requests to local businesses
The Clerk wanted confirmation as to whether this matter needs to be followed up. The Committee agreed that interested local businesses should be contacted. ACTION: Clerk to contact interested parties. It was agreed that the installation date of 19th July would be too soon, as listed building consent had not been obtained yet. Clerk to check if wireless unit is to be installed on the Community Centre building and if so, an application for listed building consent needs to be obtained. Listed building consent has been applied for, for two properties which will carry the equipment on the outside of their properties. The householders have been contacted, one has given approval and the other approval is still awaited. ACTION: Clerk to contact Redhand. FC33 Update on Playing Fields & Skate Ramp
To consider and agree actions re. letter from Greenfields – It was agreed that 2 further quotes need to be obtained for removal of sand and fencing from the around the ‘spider’ and supply safety matting. ACTION: Clerk to contact other companies. It was further agreed that items 1 & 4 on their report should be dealt with immediately.
To consider and agree painting of skate ramp – The Clerk advised the Committee that the ramp surface had been painted by Albert Alder and Sid Flatman. The Chair thanked them for their work. The Clerk advised the Committee that she had been in touch with East Glos. Engineering with a view to obtaining Red Oxide paint to paint the outside of the ramp. It was agreed that this should be done as soon as possible. ACTION: Clerk to contact East Glos. Engineering to find out the cost and the quantity required.
To consider letter from solicitor re. Playground lease – It was agreed that the letter received from the solicitor did not give the Committee the advice required and the Clerk was asked to contact him again. ACTION:Clerk to contact solicitor.
Cllr Mumford advised the Committee that she had recently attended a Playground seminar and she would be writing a report in due course.
FC34 To agree who will draft September’s Ripples article
Cllr Mumford agreed to draft September’s Ripples article. FC35 Update on Allotments The Clerk has been following up a possible site for allotments. Unfortunately, the landowner has declined to sell or lease the land to the Town Council. The Clerk advised the Committee that there might be a private allotment in Fairford and she would enquire if this was the case and whether they would be prepared to allow some of those on the waiting list to use their facilities. ACTION: Clerk to contact landowner.
FC36 To consider and agree costs for replacement notice board outside Community Centre The Clerk advised the Committee that she has received 2 quotes for replacement notice board situated outside the Community Centre. CDC have stated that this needs to be on a like for like, basis and no UPVC lookalike should be used. It was agreed to obtain a further quote. ACTION: Clerk to contact another supplier.
030 10/11 FC37 To consider Palmer Hall having space in the bi-monthly council newsletter. It was agreed to allow the Palmer Hall space in the bi-monthly Council newsletter. No more than half a page can be taken. ACTION: Clerk to contact the Palmer Hall Committee.
FC38 Update on Horizon 2015
Priorities list
It was agreed to defer this item to a separate extra-ordinary meeting to discuss this matter in depth. ACTION: Clerk to advise the date of the meeting. POST-MEETING NOTE: Date of meeting to be 31st August 2010.
FC39 To consider expansion of youth facilities at the Community Centre (? The Box) Cllr S Jones advised the Committee that she had recently had a meeting with the Youth Services. This was an educational Youth Club held on Monday evenings with 2 youth workers for youths aged between 13 and 19 years of age. At the present time 20-25 youths were on the register. Cllr S Jones gave the Committee members a list of the activities that take place. Mary from Youth Services has offered to speak to all Councillors. A resident has expressed interest in helping with youth facilities and Cllr S Jones agreed to arrange a meeting with all interested parties. ACTION: Cllr S Jones to arrange meeting with members of FCC, resident, members of FTC and youth services.
FC40 To agree income & expenditure figures to end June 2010 Amounts under nominal codes 4200 and 4201 were in the wrong place. ACTION: Clerk to correct codes.
FC41 To consider request re: Fairford & Lechlade Walks Book The Clerk advised the Committee that a request had been received for permission to use a small part of the Fairford & Lechlade walks book for a publication. The committee agreed that there was no objection to this but that there should be a proviso that they should publicise the Fairford & Lechlade Walks Book. ACTION: Clerk to contact the applicant.
FC42 To discuss renewal of agreement with Forest Textiles. The Clerk explained that the formal agreement with Forest Textiles expired some time ago, but that an agreement regarding the rent was discussed and agreed in 2008. Cllr S Jones asked to see the last formal agreement. The Committee agreed that consideration should be given to a renewal of the formal agreement to the rent review in 2011. ACTION: Clerk to raise this matter again in 2011.
FC43 To discuss sale of flag poles and holders to public The Clerk advised the Committee that a resident has asked if he could purchase one of our flagpoles and fittings. The Committee agreed to this for a £25.00 donation. ACTION: Clerk to speak to resident.
FC44 To consider request from local business re. hiring the festoon lighting from FTC The Committee agreed to hire out the festoon lighting for £100, plus replacement bulbs if required. ACTION: Clerk to liaise with local business.
FC45 To consider Items Chair considers urgent. Cllr S Jones would like the Committee to look at the Queen Elizabeth Field Challenge. It was agreed to defer this to the next Facilities Meeting. ACTION: Clerk to add this to the agenda for the Facilities Meeting in August.
Review of website – this to be discussed at the September Facilities meeting. ACTION: Clerk to add this to the agenda for September Facilities meeting.
FC50 Date of next meeting: Tuesday 3
..........................................Chairman ................................2010
rd August 2010
|
||
