MINUTES OF THE EXTRA ORDINARY FINANCE COMMITTEE MEETING HELD IN THE COMMUNITY CENTRE ON TUESDAY 1ST MAY 2007

Present: Cllr Roberts, Cllr Price, Cllr Harwood

In attendance:  Cllr Dowler, Vanessa Lawrence

Apologies: Cllrs Fisher, Borchardt and Morgan

F01 To accept apologies for absence 

It was RESOLVED to accept apologies for absence from Cllrs Fisher, Borchardt and Morgan and to elect Cllr Roberts as Chairman for the meeting in Cllr Borchardt’s absence. Proposed Cllr Price, seconded Cllr Harwood – All in favour.

F02 Declaration of Interest in items on the agenda

None declared.

F03 To confirm the minutes of the meeting held on 27th February 2007 (pp167-169 06/07)

It was RESOLVED to sign the minutes of the meeting held on 27th February 2007 (pp167-169 06/07)

F04 To approve Income and Expenditure – April 2007

Defer to next Finance Committee meeting. ACTION: Clerk to add to agenda for next Finance meeting.

F05 To approve subscriptions:

Ashtav - £25 – It was RESOLVED to pay the subscription for Ashtav. Proposed Cllr Price, seconded Cllr Harwood – all in favour

Data Protection: £35 – It was RESOLVED to pay the subscription for Data Protection. Proposed Cllr Harwood, seconded Cllr Roberts – all in favour

LCR (Local Council Review) Magazine - £13.50- It was RESOLVED not to renew the subscription for the LCR Magazine

F06 To consider Rates for Car Park & Premises and Offices

It was RESOLVED to pay the rates for the car park and offices and to write to the CDC to appeal the amounts charged as the increase in rates for 2007/08 could not be budgeted for as the figures were not available from the CDC at the time of the budget setting. ACTION: Clerk to contact CDC.

F07 To consider subscription to LaMis - Parish Mapping 

It was RESOLVED not to take up this subscription.

F08 To accept cost of additional cover for Insurance purposes for Dry Stone Wall around Car Park and cover for Flags for Flag Festival

The letter received from the insurance company does not give a clear indication of the additional costs of adding the wall and flags/flagpoles to the policy. It was agreed that they should be contacted to obtain clarification. ACTION: Clerk to contact the Insurance company.

F09 Items the Chairman considers urgent – e-mail to Christine Blackwell/Alex D’Elia

It was agreed that Alex D’Elia should be contacted with reference to their requests for help with funding for the Palmer Hall to advise him that any requests should be made formally in writing to the Council together with all details relating to the request.

ADDENDUM ITEMS

1. To review quotes for planting of market place flower tubs.

It was RESOLVED to provisionally accept the quote from Forget-me-Not and to confirm acceptance when they are able to give us details of the types of plants they will be using and whether they will be overfilling to allowance for subsidence.

2. To accept the figures from the Internal Auditor and to sign the Annual Return

It was agreed to sign the Annual Return it was RESOLVED to accept the figures from the Internal Auditor. ACTION: Clerk to complete form.

3. To agree membership subscription for GMTF £464.05 

It was RESOLVED to agree subscription for GMTF. Proposed Cllr Roberts, seconded Cllr Harwood – all in favour. ACTION: Clerk

4. To agree payments for Palmer Hall

It was agreed to find out the regulations relating to VAT and charities, and to contact the Palmer Hall representatives to obtain formal requests in writing from them.

F10 Next meeting – To be agreed

______________________Chair _______________________2007