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175 08/09 MINUTES OF THE FINANCE COMMITTEE
MEETING HELD ON TUESDAY 17 MARCH 2009Present: Cllr Wardle Cllr Frank Cllr Morgan (part)
Cllr Hing(part) Cllr Cusack In Attendance: Vanessa Lawrence (Clerk), Mr Gerry Willis F50 To agree a chairman for the meeting in the absence of Cllr Harwood.
In the absence of the Chair it was RESOLVED that Cllr Wardle would chair the
meeting, proposed Cllr Cusack, seconded Cllr Hing – all in favour. F51 To accept apologies for absence:
Apologies were received from Cllr Harwood Cllr Morgan arrived F52 Declarations of Interest in items on the agenda
Cllrs Hing and Morgan declared an interest in Item 55 – Rugby Club F53 To confirm the minutes of the meeting held on 6th January 2009 (pp162 08/09)
It was RESOLVED to confirm the minutes of the meeting held on 6th January 2009
(pp162 08/09). Proposed Cllr Cusack, seconded Cllr Morgan – all in favour. F54 To discuss the Financial Management Model for Fairford Community Centre
Mr Gerry Willis, the author of the Financial Management Model for the Community
Centre had been asked to attend in order to better explain the model to Cllrs. This
matter had been discussed at the last Full Council meeting and it had been decided
that further clarification needed to be obtained before a decision could be made. Mr
Willis explained the document to the Finance Committee. Recommendation: To
accept the model presented as a working document subject to revisions. ACTION:
To add this to the Agenda for Full Council Meeting in April and to look at Financial
Regulations in relation to the Community Centre. F55 To consider Grant Application
* 1st Fairford Scouts – Recommendation: It was RESOLVED to grant this group £100 out
of next year’s funds. Proposed Cllr Morgan, seconded Cllr Frank – all in favour.
* The Tree Council’s Tree Warden Scheme – It was agreed to pass this to the
Planning Committee.
* CCVS – Request for funding. The CCVS request to fund shopping bags was not
approved. Cllr Hing left the meeting. * Fairford Rugby Football Club – It was agreed to defer this item to the next Finance
Committee Meeting – to allow the end of year figures to be collated before making a
decision on grant funding for this organization. ACTION: Clerk to add this item to the
next Finance Committee Meeting Agenda.
* Palmer Hall – It was agreed to defer this item to the next Full Council Meeting.
ACTION: Clerk to add this item to the next Full Council Meeting Agenda.
* CCVS – It was RESOLVED that no funding should be given to this organization as
the amount requested is too high. Proposed Cllr Morgan, seconded Cllr Cusack - all
in favour. F56 Update re: 3 London Street
* Request to lease part of the building – In principle the Committee are happy to part
lease the building on a short-term basis. However further investigation needs to be
made and advice sought from an estate agent. 176 08/09 * To consider cost of estate agent
In light of the above request it was felt that advice needed to be obtained and that a
fee would have to be paid. It was agreed that this needed to be discussed further at
the next Full Council Meeting once further information had been obtained. ACTION:
Clerk to add this item to the Agenda for Full Council Meeting F57 To agree purchase of new switch for network connections either £100 or
£213.79 plus VAT.
Debate took place regarding the requirements for the whole building and whether this
would be sufficient to deal with future needs. It was agreed that this item should be
passed to the FCC Management Committee for recommendation. ACTION: Clerk to
pass this matter to the FCC Management Committee F58 To discuss insurance for musical instruments – and information obtained by
the Clerk.
Following information received from experts in the field of musical instruments and it
was felt that the instruments currently held by the Council should be absorbed into the
general insurance scheme and not further expense made as the instruments were too
old and not worth very much. ACTION: Clerk to add this item to the next Full
Council Meeting for recommendation on how best to deal with the equipment. F59 To agree Service Charge for FCC
It was agreed to accept the 60/40 split for the Service Charge incurred by FCC. F60 To consider cost of shelving in the Cellar
It was agreed to defer this matter to the next Finance Committee meeting and to
obtain further information regarding shelving. ACTION: Clerk to add this to the next
Finance Committee Meeting and to speak to Mr. O Kyle. F61 To agree renewal subscription for Data Protection
It was RESOLVED to renew the subscription for Data Protection. Proposed Cllr
Morgan, seconded Cllr Frank – all in favour. F62 To agree February 2009 receipts and payment
It was RESOLVED to accept the February receipts and payments. All in favour F63 To consider revisions to Financial Regulations (recommendation of GAPTC)
Following advice from GAPTC it was agreed that the Financial Regulations need to
be looked at on a regular basis, possibly annually, in order to ensure that any statutory
changes are applied. F64 To receive information relating to pay scales 2009/10.
It was agreed that this should be dealt with by the Staffing Committee. F65 To agreed repayment of loan for laptop, screen and projector as agreed with
CDC.
It was RESOLVED to repay the amount owing. Proposed Cllr Morgan, seconded Cllr
Frank – all in favour
The next meeting of the Finance Committee will be held on Tuesday 19th May at 7.00pm
………………………………..Chairman
………………………………..2009
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