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105 09/10 MINUTES OF THE FINANCE COMMITTEE MEETING
HELD ON THE 17th November 2009
PRESENT: Cllr Cusack Cllr Harwood(Chair) Cllr Hing
Cllr Wardle APOLOGIES: Cllr Fisher and Cllr Frank F44 To accept apologies for absence
Apologies were accepted from Cllr Fisher and Frank
F45 Declarations of Interest in items on the agenda
No declarations of interest were received.
F46 To confirm the minutes of the meeting held on 20th October 2009
(pp093-094 09/10)
The minutes of the meeting held on the 20th October 2009 (pp093-094 09/10) were signed as a true and accurate record of the proceedings. Proposed Cllr Cusack, seconded Cllr Wardle – all in favour. F47 To consider cost implications for the Playing Fields.
Cllr Wardle reminded the Committee that this matter had been discussed at the last Full Council meeting where it had been agreed to refer this to the Facilities for them to formulate a plan. It was suggested that a determined effort should be made to obtain support from interested parents to support the playground with the help of the Council. However it was agreed that the Council should budget accordingly for next year, proposed Cllr Hing, seconded Cllr Wardle – all in favour. ACTION: Copy of the Playground accounts to be circulated to all Committee members. F50 To consider estimated year end forecast figures from Committees
Some figures had been received from Committees, but it was agreed that the format for the spreadsheet should be altered and the Clerk should finalise the year end forecast figures and then re-submit to the Committee before the next extra ordinary Finance meeting. ACTION: Clerk to revise the spreadsheet and complete all columns for approval by all Committees.
F51 Budget Setting for 2010/11 (1st Draft)
It was agreed that before this process can commence the issue of year end figures (see item F50 above) needs to be finalised and therefore this item should be deferred to the next extra ordinary finance meeting for 1st draft agreement which would then be referred to Full Council for final approval in January 2010. ACTION: Clerk to add this item to the Agenda for the next Finance Meeting in December.
F52 Any other business
The Clerk advised the Committee about concerns of some Councillors regarding the cost of consumables for printing and obtaining an allowance to cover this cost.. Cllr Wardle said that he would not be claiming any expenses and reminded the Committee that it had been agreed that Councillors could choose to collect information directly from the office rather than print themselves.
F53 Date of next meeting – 2nd December 2009 ..............................................Chairman ............................................2009
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