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MINUTES OF THE FINANCE COMMITTEE MEETING

 HELD ON 19TH JANUARY 2010

Present: Cllr Frank             Cllr Harwood (Chair)                Cllr Wardle
           Cllr Hing (part)      Cllr Fisher

In Attendance: Vanessa Lawrence(Clerk), 1 member of the public

 F60 To accept apologies for absence
 Apologies were received from Cllr Cusack

 F61  Declarations of Interest in items on the agenda
 Declarations of interest were received from:-
 Cllr Wardle – Item F66 – Prejudicial Interest
 Cllr Fisher – Item F65 – Personal Interest

F62 To confirm the minutes of the meeting held on 2nd December 2009  (pp115 09/10)
 The minutes of the meeting held on the 2nd December 2009 (pp115 09/10) were signed  as a true and accurate record of the proceedings – all in favour. 

F63 To receive receipts/payments for end of December.
  The receipts and payments to the end of December were received.

  
Cllr Hing arrived

F64  To agree content for letters to organisations requesting grants
  It was RESOLVED to agree content of draft letter with some amendments.  Revised copy to be sent to Cllrs for approval.  ACTION: Clerk to amend letter and send to Cllrs for approval. 

It was agreed that  the next item should be held “in camera” as it was confidential and that it should be moved to the end of the Agenda – all in favour.

F65  Progress update on 3 London Street 
  The Clerk advised the Committee that a valuation of the property would be carried out.  Cllr Harwood signed the valuers agreement, cost £250 + VAT.  ACTION: Clerk to send copy of signed agreement to valuers.

F66 To agree to proceed with CCTV project.
  Discussion took place regarding this project.  Cllr Wardle then left the room as he had declared a prejudicial interest.   It was RESOLVED to proceed with this project subject to amendments to specification and to a final decision from Full Council. Proposed Cllr Frank, seconded Cllr Harwood – all in favour. ACTION: Clerk to add this to the Agenda for February Full Council.

F67 To agree expenditure for a printer.
 It was RESOLVED to agree expenditure for a new printer. Proposed Cllr Hing, seconded Cllr Fisher – all in favour.

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F68 To agree to add FEAG items to insurance policy
  It was RESOLVED to add FEAG items to insurance policy subject to satisfactory quote  from the insurance company – all in favour.

F69 Any other business
  1)  The Clerk advised the Committee that internet banking could not be considered as   this does not comply with current legislation.  NALC is currently lobbying to have this   changed as it does not reflect modern practise.

  2) The Clerk has received requests from groups in the town who wish to use our large   copier to produce newsletters for their organisations and who want to know how    much we will charge. The Committee asked the Clerk to research costs – ACTION:   Clerk to add this to the agenda for Full Council .

F70 Date of next meeting 16th March 2010

The meeting closed at 8.45pm.
 

..........................................................Chairman

...................................................2010