163  09/10

MINUTES OF THE FINANCE COMMITTEE MEETING

 HELD ON  16th March 2010

Present: Cllr Harwood (Chair)               Cllr Wardle           Cllr Cusack
           Cllr Hing

In Attendance: Vanessa Lawrence (Clerk)

   F71 To accept apologies for absence
 Apologies were received from Cllr Fisher

     
 
 F72  Declarations of Interest in items on the agenda
   Declarations of interest were received for:
   Item F87 – J. Cusack – Prejudicial interest

F73 To confirm the minutes of the meeting held on 19th January 2010
 It was RESOLVED to confirm the minutes of the meeting held on the 19th January  2010.  Proposed Cllr Hing, seconded Cllr Wardle – 3 in favour, 1 abstention.

Cllr Wardle proposed that items 74, 76 and 79 be taken together – all in favour.

F74 To review finances for 2009/10
F76  To review Trial Balance
F79 To consider applications for grants

 Review of trial balance provided a guide as to what money might be available for grant applications.  Cllr Wardle suggested an appropriate amount that he felt should be held in reserve and the Committee agreed on possible amounts that could be available to each organisation that has requested grant funding.  It was agreed that no firm decision on any grant funding could be made until the final figures (year end) are available, these would then be subject to ratification by Full Council.  ACTION: Clerk to add this to the agenda for Full Council in May.
 

F75  To appoint Cllr to check selected transactions
 Cllrs Wardle and Cusack agreed to check selected transactions.

F76  To review Trial Balance  See above

F77 To consider Annual Return
     This will be completed as soon as the Internal Audit has been done early in  April for approval at Full Council in May. ACTION: Clerk to add this to the agenda for Full Council in May
 

F78 To consider report for Annual Meeting
 Year end Trial balance to be circulated to all members.  Chair of the Finance Committee to present a report.  Draft set of year end figures to be made available.

F79 To consider applications for grants
 See above. 

                                                                                                                                            164  09/10

F80 To consider insurance costs for Playground
 It was agreed that a complete list of equipment should be obtained together with their replacement costs, and that these should then be insured from the 1st April 2010. ACTION: Clerk to get replacement costs and to add this to the insurance policy.

F81 To consider payment of waste collection (inc. FCC)
 Cllr Hing said that this should be passed to the FCC Management Committee.  ACTION: Clerk to pass this to FCC Management Committee.

F82 To agree to pass on electricity costs for Wednesday Market to Forest Textiles.
 It was agreed to write a letter to Forest Textiles to advise that costs for electricity will be passed to them.  ACTION: Clerk to write a letter to Forest Textiles.

F83 To agree printing charges for organisations
 It was agreed to compile a price list for printing costs for community groups (excluding clubs).  Charges will be as follows:

 Charities     2p – single sided copy

     3.5p – double sided copies

 Standard Rate   10p – A4 copy
      15p – A3 copy

 Subject to review.  These will be applicable from 1st April 2010

 All in favour.

F84 To agree course fees for the Clerk of £95 for Financial Management Course in July and  £30 for Minute writing course in June
 It was agreed that the Clerk could attend the above courses – all in favour. 

F85 To agree payment of FEAG room hire
 It was agreed that FTC should pay for FEAG room hire – all in favour.

F86 To agree increase additional premium for FEAG equipment.
 It was agreed to add the additional items to the insurance policy and to accept the additional premium – all in favour.

F87 To consider grant to Fairford Youth Football Club
 It was agreed that a letter should be written to Fairford Yourth Football Club.  Cllr Wardle to action.  ACTION:  Cllr Wardle to action – Clerk to add this item to the agenda for Full Council in April.

F88 To consider revised offer for 3 London Street and to agree recommendation.
 It was agreed that the revised offer made for 3 London Street, should be accepted, subject to further negotiations. NALC to be contacted for further advice and a solicitor will be contacted accordingly. ACTION: Clerk to contact NALC and solicitor.

F89 Any other business
 None received.

F90 Date of next meeting 18th May 2010

.....................................................Chairman              .................................2009