040 09/10

MINUTES OF THE EXTRAORDINARY MEETING OF THE FULL
COUNCIL HELD ON 16TH JUNE 2009 IN THE COMMUNITY
CENTRE, FAIRFORD.

Present: Cllr Cusack          Cllr Frank             Cllr M Jones 
            Cllr S Jones         Cllr Harwood        Cllr Wardle   
            Cllr C Roberts      Cllr S Boulton        Cllr S Roberts 
            Cllr Dowler 

Absent: Cllr Winney

101 09/10 Apologise for Absence
               Apologies were received from Cllrs Hing and Fisher.

102 09/10 Declarations of Interest in Items on the Agenda
               None declared

103 09/10 To approve the minutes of the Annual Meeting of the Town  
               Council held on 12th May 2009 (pp016-020 09/10)and to sign  
               the minutes of the Extra-Ordinary meeting held on 2nd June  
               2009 (pp030-031 09/10)
              It was RESOLVED to approve the amended minutes of the Annual
              Meeting of the Town Council held on 12th May 2009 (pp016-020
              09/10)   and to sign. The minutes of the Extraordinary Meeting held on
              the 2nd   June 2009 (pp030-031 09/10).  Proposed Cllr Harwood,
              seconded Cllr   M Jones – all in favour.

104 09/10 To agree and sign off the Internal Audit 2008/09
               It was RESOLVED to sign off the Internal Audit and send the  
               completed Annual Return to the External Auditor.  Proposed Cllr  
              Wardle, seconded Cllr Harwood – all in favour.  Cllr Wardle   
               recommended that the Finance Committee should look at the  
              breakdown of the categories.  ACTION: Clerk to send the Annual  
              Return.

Cllr C Roberts left the meeting.

             It was also RESOLVED to sign the Annual Governance section of the
            Annual Return.  Proposed Cllr M Jones, seconded Cllr Frank – 9 in
            favour, 1 left the meeting.

POST MEETING NOTE:  Following consultation with two members of the Finance
Committee following concerns expressed by the Clerk regarding the Internal Audit. 
It was agreed that a second opinion is obtained prior to sending the Annual Return. 
Cllrs were consulted by e-mail and all were in favour of this.  This item will need to
be ratified at a future meeting to be arranged for early July.

105 09/10 Date of next meeting 14th July 2009

......................................................................Chairman

..........................................................................2009