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124 09/10
MINUTES OF THE FULL COUNCIL MEETING
HELD ON 12TH JANUARY 2010
Present: Cllr Cusack Cllr Frank Cllr Winney
Cllr Boulton Cllr M Jones Cllr Harwood
Cllr Hing Cllr Wardle Cllr S Jones
Cllr Mumford (part) In Attendance: Vanessa Lawrence(Clerk) and 2 members of the public
284 09/10 Apologies for Absence
Apologies were received from Cllr S Roberts, Cllr C Roberts, Cllr Fisher and County Cllr Theodoulou
285 09/10 Declarations of Interest in Items on the Agenda
None received 286 09/10 Minutes
To approve the minutes of the Full Council Meeting held on 8th December 2009(pp116-122 09/10)
It was RESOLVED to approve the minutes of the Full Council Meeting held on 8th December 2009(pp116-122 09/10) with amendments. Proposed Cllr Hing, seconded Cllr Boulton – all in favour. 287 09/10 To agree to adjourn the meeting for Public Question Time – there is a 10 minute time limit
It was RESOLVED to adjourn the meeting for Public Question Time,proposed Cllr Frank, seconded Cllr Harwood – all in favour. No questions were received 288 09/10 To agree to reconvene the meeting following Public Question Time
It was RESOLVED to reconvene the meeting following Public Question Time. Proposed Cllr. Frank, seconded Cllr Harwood – all in favour. 289 09/10 Chairman’s announcements
* Environment Agency Heroes Award presentation will take place on 15th January in Witney. Representatives from Fairford will include, Cllrs Hing ,C Roberts, Winney,M Jones and Cusack. Alison Hobson will also be attending. Cllrs Hing and C Roberts have put together a presentation for this. Fairford has been Short listed for an award in the “Best Example of Community Group Action to Reduce Flood Risk” category.
* SWMCTA Conference – at Tiverton on Saturday 20th February. “How can we make our towns more sustainable and resilient”. Cllr Harwood is unable to attend as he will be abroad. Anyone interested in attending to contact the Clerk.
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* NALC – Local Council Awards 2010 – one of the categories is for Council Worker of the year. Cllr Cusack suggested that a nomination is put forward for this category.
* On a sad note, Cllr Jim Frank is to resign shortly from his post as Cllr and Deputy Mayor, due to the fact that his wife has been posted to Cyprus for a number of years, formal resignation is forthcoming. It is a new challenge for the Frank family and Cllr Cusack thanked Jim for all the support and commitment that he has given to the Council and wished him and his family, the very best for the future. 290 09/10 To consider invitations to meetings
* CDC – Meetings in January 2010
* Fairford Country Market – AGM 24th Feb 2010 12 noon – Community Centre, Fairford 291 09/10 To consider correspondence (for information only)
* Homestart – Newsletter December 2009
* Macaroni News Sheet – January 2010
* E-mail – Cotswold Water Park – Joint Committee
* Letter from resident – re. Cllr Roberts
* E-mail – The Planning Portal – forwarded
* E-mail - GAPTC – re S.W. Leaders Board Scheme
* E-mail – CDC – re CDC Open Space, Sport and Recreation study
* E-mail – Rural Services Network – newsletter 292 09/10 To consider correspondence requiring a reply
None received 293 09/10 To consider report from District Cllr
Cllr Roberts sent her report to the Clerk for submission to the Council.
Audit Commission Praises CDC
A report by the Audit Commission has praised CDC’s success in achieving priorities which are important to the communities it serves and has particularly highlighted the success of the reduction in the amount of waste going to landfill in the District, CDC’s work with young people and children and its financial management. The report also comments on residents’ satisfaction with the District as a place to live and CDC’s success in maintaining a low Council tax. As a result, CDC has been given an overall rating of 3 out of 4 – “performs well”. This score has not been bettered in Gloucestershire. Cllr Harwood questioned the findings in the report regarding waste collection charges, in that these were higher in areas covered by CDC than in all surrounding council areas. ACTION: Clerk to put this to District Cllr Roberts. 294 09/10 To consider report from County Cllr
None received 295 09/10 To receive reports on meetings attended.
Meeting with the EA and Riparian owner of land at the Broadboards, Fairford. - Cllr Hing reported on a meeting, that he as Chair of the River Coln Project Group attended with District Cllr. 126 09/10
Roberts. He said that the Riparian owner expressed his willingness to work with EA and Council to clear the channels and some of the wood and branches overhanging the river. Any work would be limited to clearance without the aid of any mechanical heavy plant, as this would require consent from the EA. General cutting back does not require any consent. Where the banks had been eroded and shoring up had taken place, it was confirmed that this had been approved by the EA. The footpath between Lake 104 and the river is to be graveled as a short term measure to improve the condition for walkers but more permanent improvements to the surface would be undertaken in the future. Cllr Hing stressed that any concerns about the river or river walks should be directed to the Town Council. Cllr S Jones wanted it minuted that the River Coln Project Team had not been aware that this meeting was to take place. Cllr Hing said that there had been no need to advise the River Coln Project Team as this was a meeting arranged with only 2 councillors as requested by the Riparian Owner. FINANCE
296 09/10 To receive payments/receipts report to end of December 2009
This item could not be taken as the information was not available due to non receipt of bank statements. 297 09/10 To approve retrospectively, cheque payments for December 2009
It was RESOLVED to approve retrospectively cheque payments for December 2009. Proposed Cllr Harwood, seconded Cllr Frank – all in favour. 298 09/10 To agree budget recommendations and Precept amount for 2010.
Cllr Harwood read his report explaining the reasons for the recommendation from Finance not to increase the Precept for the coming year but to request the same amount as last year. It was agreed that the budget is to be looked at again just prior to the end of the current financial year when the budget will be finalized upon receipt of year end figures. Report attached. It was RESOLVED to agree that the Precept amount for 2010/11 remain the same as last year - £96223. Proposed Cllr Harwood, seconded Cllr Hing – all in favour. ACTION: Clerk to sent copy of report to all Cllrs. Cllr Mumford arrived 299 09/10 To receive request from Fairford Youth Football Club re. Payment of
bill for works completed on their ground, to accommodate the recycling bins. It was agreed that this matter should be referred to the Highways Committee, where a representative should be chosen to speak to the Youth Football club about this matter. ACTION: Clerk to add this item to the agenda for Highways. 300 09/10 To agree draft letter to local groups who have requested grant funding.
It was agreed to defer this item to the Finance Committee Meeting. ACTION: Clerk to add this item to the Finance Agenda. PLANNING
301 09/10 To receive the minutes of the Planning Committee meeting held 15th December 2009 (pp123 09/10)
It was RESOLVED to receive the minutes of the Planning Committee meeting held on the 15th December – all in favour. 127 09/10 FACILITIES
302 09/10 To receive the minutes of the Facilities Meeting held on the 3rd November 2009 (pp095-096 09/10) and 1st December 2009 (pp113-114 09/10)
It was RESOLVED to receive the minutes of the Facilities Meeting held on the 3rd November 2009 (pp095-096 09/10) and 1st December 2009 (pp113-114 09/10) – all in favour. 303 09/10 To agree to proceed in principle with the CCTV project.
It was RESOLVED to proceed in principal with this project. Proposed Cllr. Cusack, seconded Cllr Frank - 8 in favour, 1 against, 1 abstention. It was agreed to defer this item to the next Facilities Committee Meeting for a final decision at the next Full Council Meeting. ACTION: Clerk to add this to the agenda for Facilities Committee Meeting and Full Council meeting in February.
304 09/10 To agree registration of trademark (£200) for Fairford crest.
No proposals received for this item.
305 09/10 To approve copy for February’s Ripples Magazine
It was RESOLVED to approve copy for February’s Ripples Magazine subject to approval of amendments from the Facilities Committee.
306 09/10 Update on Welcome Pack
The Clerk showed the Council the folder obtained for this purpose. Cllr S Jones had received a request that details of one of the sports clubs in the Town be added to the inserts for this pack. All the Council agreed. HIGHWAYS
307 09/10 To approve memorial application (not standard application)
It was RESOLVED to approve the memorial application. Proposed Cllr Frank, seconded Cllr S Jones – 7 in favour, 2 against, 1 abstention. OTHER BUSINESS
308 09/10 To agree inclusion in next round of the Parish Charter monitoring process (e-mail 7/1/10)
No proposals were received. 309 09/10 To consider having a representative from the Town Council on the working party for the Business Club Food & Drink Festival.
After discussion, it was felt that Fairford should be represented and have some input into the development plans. Cllr M Jones
agreed to act as representative for Fairford. ACTION: Clerk to contact FLBC to give them details of the Town’s representative.
Cllr Cusack proposed that discussion for the next two items be held IN CAMERA due to the confidential nature of the business, seconded Cllr Frank – all in favour. 310 09/10 Update on plans for 3 London Street
The Clerk advised the Council that she had contacted the prospective buyers to advise them of Council’s decision (December Full Council). She has also been in contact with valuers to obtain quotes to carry out a valuation. It was agreed to take the cheapest quote – all in favour.
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311 09/10 To consider proposal for a special award for presentation at the Annual Town Meeting and to agree whether to have a Citizen or the year and Geoff Chick award in 2010 and if so to agree a date for receipt of nominations.
It was agreed that a special award should be given at the Annual Town Meeting for “Services to the Community - Lifetime achievement”. It was agreed that the Citizen of the Year and Geoff Chick Award should continue in 2010 and that the final date for receipt of nominations should be the 31st March 2010. Proposed Cllr Frank, seconded Cllr Harwood – all in favour. ACTION: Clerk to add notice regarding requests for nominations into the newsletter and onto the website. 312 09/10 Date of next meeting 9th February 2010
The meeting closed at 9.30pm
………………………………………Chairman
…………………………..2009
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Town Council 