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141 09/10 MINUTES OF THE FULL COUNCIL MEETING
HELD ON TUESDAY 9TH FEBRUARY 2010
Present: Cllr Cusack (Chair) Cllr Harwood Cllr S Jones
Cllr Wardle Cllr M Jones Cllr Hing
Cllr C Roberts Cllr Fisher(part) Cllr Boulton 312 09/10 Apologies for Absence
Apologies were received from Cllrs Mumford, S Roberts, Winney and Frank 313 09/10 Declarations of Interest in Items on the Agenda
Declarations of interest were received from:
Cllr C Roberts – Prejudicial Interest – Item 332
Cllr Fisher – Prejudicial Interest – Item 333
Cllr Fisher – Personal Interest – Item 342
Cllr Wardle – Prejudicial Interest - Item 331
Cllr Cusack – Prejudicial Interest – Item 331 314 09/10 Minutes
To approve the minutes of the Full Council Meeting held on 12th January 2010(pp124-128 09/10)
It was RESOLVED to approve the minutes of the Full Council Meeting held on 12th January 2010 (pp124-128 09/10) subject to he requested amendments. Proposed Cllr Hing, seconded Cllr Harwood – 8 in favour, 1 abstention 315 09/10 To agree to adjourn the meeting for Public Question Time – there is a 10 minute time limit
It was RESOLVED to adjourn the meeting for Public Question Time. Proposed Cllr Hing, seconded Cllr M Jones – all in favour. Q: A resident asked why a recent article had been put into the Ripples Magazine about a former Councillor.
A: Cllr M Jones replied that the article had not been put in by Fairford Town Council and therefore had no relevance to Council matters.
Q: 4 residents asked whether facilities for youths in Fairford could be improved
A: Cllrs Hing, C Roberts and Cusack said that facilities, events etc for youths were available but they had been abused by certain young people over the past months and that lack of parental support had meant that many facilities were not as good as they could be as supervision was required and was not forthcoming. The residents were asked to write into the Council and their issues would be passed to Gloucestershire Youth Services. ACTION: Clerk to contact Youth Services
Q: 1 resident wanted to know if money had been recouped from Santa’s Grotto.
A: Cllrs S Jones said that figures were now available on the expenditure for this event.
Q: 1 resident wanted to know what was being done to improve the triangle at the top of the Croft by the tennis courts as it was difficult for traffic to pass and whether Croft Alley could be shut off to 4 wheeled vehicles.
A: Cllr Cusack said that issues relating to traffic in the Croft had already been passed to Glos. Highways, but that this would be chased up and that issues relating to Croft Alley would be discussed at the next Highways Committee meeting. ACTION: Clerk to contact Glos. Highways
142 09/10
316 09/10 To agree to reconvene the meeting following Public QuestionTime
It was RESOLVED to reconvene the meeting following Public Question Time. Proposed Cllr M Jones, seconded Cllr Boulton – all in favour.
317 09/10 Chairman’s announcements
* Notice relating to start of part-light operation, e-mailed to all Councillors
* TPO are now available to view on line 318 09/10 To consider invitations to meetings (e-mailed)
* GRCC - Planning for Non Planners – 1st March 6.00pm-8.00pm Coates Village Hall
* CDC – Meetings in February 2010
* Lechlade Town Council – Opening of new play space – 13th February 10.15am
319 09/10 To consider correspondence (for information only)
* Planning Portal e- news – 14/1/10 & 22/1/10 & 29/1/10– e-mail
* Fundraising Programme – e-mail
* Inform – Glos. Research & Intelligence – e-mail
* GCC – Fields in Trust re. War Memorial Playing fields – e-mail
* Lorrywatch newsletter – e-mail
* GMTF – e-Bulletins 149 & 150
* CDC – Approach to Flood Mitigation- e-mail
* GCC – Pothole repairs – e-mail
* CDC – Business Matters – Issue 1
* GMTF – e-Bulletin 151
* GAPTC – January newsletter
* Meetings with Parish & Town Councils – Nov 09
* Rural Renaissance Review (office)
* Energy Saving Trust – newsletter (office)
320 09/10 To consider correspondence requiring a reply
* The Cotswold Water Park Society Ltd – The Council agreed that a meeting should be arranged. ACTION: Clerk to contact the CWPS
* CDC consultation on Economic evidence base for Fairford - Cllr Harwood said that this would form part of the Healthcheck.
* Colnside Construction Ltd – Potential housing development – The Council agreed that more information was required. ACTION: Clerk to contact the Company. 321 09/10 To consider report from District Cllr
Report e-mailed to Councillors 322 09/10 To consider report from County Cllr
County Cllr Theodolou said that the rates would increase by 2.3%, and that the Police precept was yet to be agreed. Recent bad weather has meant that there have been fears about the lack of salt for gritting but that the supply has been topped up in the event of further bad weather.
143 09/10
Potholes were a huge problem following the bad weather and £5 million
has been allocated for the County. Teams from Glos. Highways are currently in the process of gulley & ditch clearance after the heavy snowfalls have created blockages. Glos. County Council are still having problems with budgets for children and young people, where this has been exceeded due to a 30% increase in enquires and due to 30 extra social workers being taken on to cope with this increase. The budget for elderly care has also been exceeded. These are currently under review.
Cllr Hing asked what County was doing about waste management and incineration which he felt could be better managed with more sustainable methods.
Cllr Fisher left C. Cllr Theodoulou said that a new site had been located to the S.West of the County and that GCC were working together with neighbouring Councils in order to reduce the cost. Financial support was available from the Government in the form of a PFI, but that this plant would not be ready for use for some years.
Cllr Wardle wanted to know if there had been any progress relating to S.106 and the lakes development. C. Cllr Theodoulou said he was not aware of anything yet, but that he would keep the Council appraised of any developments. Cllr Wardle also wanted to know why there had been a drop in the amount of money which was to be given by the developers for a roundabout at Whelford Road and C Cllr Theodoulou said that this was due to the downsizing of the development from the original plans.
323 09/10 To receive reports on meetings attended
PROW - 15/1/10 – Cllrs Winney/Hing – Cllr Hing reported following a meeting with Public Rights of Way, work was due to start along the River Walk in the next few weeks. Keble Alley, Quarry Alley was also discussed and they would be looking at possible improvements to the surface of these two footpaths. Post meeting note: Work on the River Walk started on Thursday 11th February.
FEAG – Cllr Hing – Minutes to be circulated. A test will be carried out this month on call out & escalation – no notice will be given before this happens. A thankyou day is to take place on 20th March 2010, to thank volunteers and to encourage newcomers to volunteer.
FCC Meeting Cllrs Hing/Roberts – notes to be circulated
Flood Heroes – Cllr C Roberts – notes to be circulated
RAF Fairford – Cllr C Roberts – notes to be circulated
ECSP – 20/1/10 – Cllr Harwood –notes to be circulated – ACTION: Agenda item for Facilities re: Branding.
Lechlade Footpaths Committee Meeting 27/1/10 – Cllr Harwood – notes to be circulated.
Police Meeting - Cllr Frank- to be circulated. A new representative for this will need to be selected when Cllr Frank resigns. Playground meeting – S. Jones – circulated
144 09/10
FINANCE
324 09/10 To receive payments/receipts report to end of January 2010
Payments/receipts were received. 325 09/10 To approve retrospectively, cheque payments for January 2010
It was RESOLVED to approve retrospectively cheque payments for January 2010. Proposed Cllr M Jones, seconded Cllr Boulton – all in favour. 326 09/10 To consider copier charges.
It was agreed to defer this item to the Finance Committee Meeting – ACTION: Clerk to add this item to the agenda for Finance Meeting. 327 09/10 To consider electricity charges for Wednesday market.
It was agreed to defer this item to the Finance Committee Meeting
ACTION: Clerk to add this item to the agenda for Finance Meeting. PLANNING
328 09/10 To receive the minutes of the Planning Committee meeting held 19th January 2010 (pp 129-130 09/10) & 2nd February 2010 (pp 136-137 09/10)
The minutes of the Planning Committee meeting held 19th January 2010 (pp 129-130 09/10) & 2nd February 2010 (pp 136-137 09/10) were received.
329 09/10 To approve letter to be sent to CDC ref refusal of Pip’s Field application
It was RESOLVED to approve as amended the letter to be sent to CDC referring to the refusal of Pips Field application. Proposed Cllr Harwood, seconded Cllr M Jones – 7 in favour, 1 abstention.
FACILITIES
330 09/10 To receive the minutes of the Facilities Meeting held on the 2nd February 2010 (pp 138-140 09/10)
The minutes of the Facilities Meeting held on the 2nd February 2010 (pp 138-140 09/10) were received. 331 09/10 To agree to proceed with the CCTV project.
Cllr Wardle expressed some concerns about the project. Cllrs Cusack & Wardle left the room having declared a prejudicial interest. Cllr Harwood proposed that Cllr Hing should chair the meeting – all in favour. Discussion took place regarding this project. It was proposed that having received quotes from 3 companies, Redhand is the preferred supplier, but that a summary specification should be requested. Following receipt of this and confirmation of a site for the wireless link, it was RESOLVED to proceed with this project. All in favour. ACTION: Clerk to contact Redhand. Post- meeting note: The Church Council have agreed to allow us to use the top of the Church tower to site the wireless unit for CCTV. Cllrs Cusack and Wardle returned.
Cllr C Roberts suggested some amendments to the draft copy and then left the room having declared an interest.
145 09/10
332 09/10 To approve copy for March’s Ripples Magazine
It was RESOLVED to approve as amended, copy for March’s magazine.
Proposed Cllr Harwood, seconded Cllr Wardle – all in favour. ACTION: Cllr S Jones to amend and send to the Clerk.
Cllr C Roberts returned 333 09/10 To approve takeover of Playing Field Lease from 1st April 2010
Following discussion it was RESOLVED to approve takeover of the Playing Fields lease with amendment that this should be for a limited period only (1 year only). Proposed Cllr S Jones, seconded Cllr Harwood – 7 in favour – 1 abstention. ACTION: Clerk to contact Fairford Playing Fields. 334 09/10 To consider request from Choral Society to be involved in a Charity event in December 2010.
It was decided to ask the Choral Society for more information on how the Council is to be involved. ACTION: Clerk to contact J. Read
HIGHWAYS
335 09/10 To receive minutes of the Highways Committee Meeting held on 26th January 2010 (pp133-135 09/10)
The minutes of the Highways Committee Meeting held on 26th January 2010 (pp133-135 09/10) was received.
Item H79 - Cllrs agreed a recommendation should be put to Full Council for approval, regarding changes to the burial charges. ACTION: Clerk to add this item to the agenda for Full Council
Item H89 – Members agreed that Full Council should approve any costs for this. ACTION: Clerk to contact CDC and details of costs for transfer of land and maintenance of the area. Post meeting note: An extra-ordinary meeting has been called to approve this due to the time constraints relating to growing season and nesting.
336 09/10 To agree recommendation from Highways to install a street light on Hatherop Lane nr. 40,41 and 42 Aldsworth Close subject to consultation with residents.
It was RESOLVED to agree recommendation for a street light on Hatherop Road, subject to review of budget for projects and the end of the financial year. Proposed Cllr Harwood, seconded Cllr M Jones – all in favour.
Cllr Hing left the room having a declared an interest in the following item.
337 09/10 To agree recommendation from Highways to appoint contractor
for 2010/11 footpath maintenance, subject to satisfactory references.
It was RESOLVED to agree recommendation from Highways Committee to appoint approved contractor subject to satisfactory 2nd reference. Proposed Cllr Wardle, seconded Cllr Harwood – all in favour. ACTION: Clerk to chase up 2nd reference. Post meeting note: 2nd reference received and was very satisfactory. The contract has therefore been awarded to Gordon Lawrence. Cllr Hing returned.
146 09/10
OTHER BUSINESS
338 09/10 To arrange a working party to fix plaques, pictures etc to walls of Barker Room
All Councillors were prepared to help with fixing plaques etc to the walls of the Barker Room. ACTION: Clerk to find a suitable time and date.
339 09/10 To consider merging Horcott and Fairford wards
Following many requests from residents regarding the opportunity of voting for Councillors on the Fairford ward or the Horcott ward, it was RESOLVED to merge Horcott and Fairford wards, Proposed Cllr Harwood, seconded Cllr Jones – all in favour. ACTION: Clerk to contact the Legal Dept. at CDC to advise. 340 09/10 To agree date for Annual Town Meeting
It was RESOLVED to hold the Annual Town Meeting on Thursday 29th April at 7.30pm. Proposed Cllr Cusack, seconded Cllr C Roberts – all in favour. ACTION: Clerk to contact various groups for reports. 341 09/10 To discuss rota for Town Council surgeries
Following discussion, it was agreed to trial this for a couple of months. The first Town Council surgery will be held on Wednesday 10th March in the Community Centre between 10am – 11.00am. The second surgery would be held on Wednesday 7th April between 6.00pm and 7.00pm in the Community Centre. 342 09/10 Update on 3 London Street
Awaiting valuers report. 343 09/10 Date of next meeting 9th March 2010
Meeting closed at 10.15pm.
………………………………………Chairman
……………………………………….2009
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