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005 10/11
MINUTES OF THE FULL COUNCIL MEETING
HELD ON TUESDAY 11TH MAY 2010
Present: Cllr Cusack (Chair) Cllr C Roberts Cllr S Roberts
Cllr M Jones Cllr Wardle Cllr S Jones
Cllr Hing Cllr Fisher Cllr Mumford
Cllr Harwood Cllr Winney Cllr Boulton
Cllr Hinton In attendance: Penny Ibbotson (Clerk), 6 members of the public 001/10-11 To elect the Town Mayor
Cllr Harwood proposed Cllr Cusack as Town Mayor, seconded Cllr M Jones, 11 in favour, 1 abstention. 002/10-11 To receive the Town Mayor’s Declaration of Acceptance of Office
Cllr Cusack signed the Town Mayor’s Declaration of Acceptance of Office.
003/10-11 To elect the Deputy Mayor
Cllr M Jones proposed Cllr Winney as Deputy Mayor, seconded Cllr Harwood.
Cllr S Jones proposed Cllr Harwood as Deputy Mayor, seconded Cllr Wardle. Councillors voted 6 in favour of Cllr Winney and 3 in favour of Cllr Harwood with 3 abstentions 004/10-11 To receive the Deputy Mayor’s Declaration of Acceptance of Office
Cllr Winney signed the Deputy Mayor’s Declaration of Acceptance of Office. 005/10-11 To receive the Declaration of Acceptance of Office from Jackie Hinton
Jackie Hinton signed the Declaration of Acceptance of Office. 006/10-11 Apologies for Absence
Cllr Theodoulou 007/10-11 Declarations of Interest in Items on the Agenda
Declarations of Interest were received from:
Cllr Wardle possible prejudicial interest in items 026 & 027
Cllr C Roberts prejudicial interest in item 025
Cllr S Roberts personal interest in item 025
Cllr Cusack prejudicial interest in items 026 & 027 008/10-11 To consider the Council’s committees and sub-committees
Cllr Cusack thanked Councillors for all their hard work over the last 12 months. 009/10-11 To appoint Standing Committees
1. Finance (3rd Tuesday bi-monthly) Cllr S Jones proposed Cllrs WARDLE, HARWOOD, HING & FISHER. Seconded by Cllr Boulton, 12 in favour, 1 abstention
2. Planning (1st & 3rd Tuesday monthly) Cllr Harwood proposed Cllrs M JONES, WARDLE, FISHER & BOULTON. Seconded by Cllr Hing, all in favour.
3. Facilities (1st Tuesday monthly) Cllrs Hinton, Mumford, S Jones, C Roberts and Harwood expressed an interest. Following voting, Cllr Cusack proposed CllrsHINTON, MUMFORD, S JONES & HARWOOD. Seconded by Cllr M Jones, all in favour.
4. Highways (4th Tuesday bi-monthly) Cllr Harwood proposed Cllrs BOULTON, MUMFORD, M JONES & HINTON. Seconded by Cllr Hing, all in favour.
006 10/11
010/10-11 To appoint sub-committees
1. Staffing Cllr Boulton proposed Cllrs S JONES, HING, CUSACK & WARDLE. Seconded by Cllr M Jones, all in favour.
2. Premises Cllr Harwood proposed Cllrs HING, FISHER. WARDLE & CUSACK. Seconded by Cllr S Jones, all in favour.
3. Procedures Cllr Harwood proposed Cllrs FISHER, S ROBERTS, WARDLE, HARWOOD, S JONES & CUSACK. Seconded by Cllr Mumford, all in favour. 011/10-11 To appoint Town Council Representatives to:
1. Palmer Hall Committee (x1) Cllr Harwood proposed Cllr CUSACK. Seconded Cllr S Jones, all in favour
2. Farmor’s School Charity Trustee (x 2) Cllr M Jones proposed Cllrs HING & S JONES. Seconded Cllr Harwood, all in favour.
3. Fairford Community Centre Ltd Trustees(x3) Cllr Harwood proposed Cllrs CUSACK, C ROBERTS & WINNEY. Seconded Cllr M Jones, all in favour
4. Fairford Community Centre Management Committee (x2) Cllr M Jones proposed Cllrs C ROBERTS & HINTON. Seconded by Cllr Mumford, all in favour
5. Cotswold Water Parks (x2) Cllr Wardle proposed Cllrs HARWOOD & S JONES. Seconded Cllr M Jones, all in favour
6. Fairford Air Base Link (x2) Cllr Boulton proposed Cllrs HING & WINNEY. Seconded CllrWardle, all in favour.
7. Glos. Market Town Forum (x2) Cllr Wardle proposed Cllrs FISHER & CUSACK. Seconded Cllr Hing, all in favour.
8. Police Link (x1) Cllr Boulton proposed Cllr WINNEY. Seconded Cllr M Jones, all in favour
9. East Cotswold Strategic Partnership (x2) Cllr Wardle proposed Cllrs HARWOOD & S JONES. Seconded Cllr Fisher, all in favour.
10. History Society (x1) Cllr Hing proposed Cllr M JONES. Seconded Cllr Hinton, all in favour.
11. Lechlade Footpaths Committee (x1) Cllr Boulton proposed Cllr MUMFORD. Seconded Cllr S Jones, all in favour.
12. River Coln Project Team Cllr Harwood proposed Cllrs S JONES, BOULTON, C ROBERTS, WINNEY & FISHER. Seconded Cllr Hing, all in favour.
13. Fairford Emergency Action Group Cllr Harwood proposed Cllrs CUSACK, HING, M JONES, C ROBERTS, WINNEY & HARWOOD. Seconded Cllr Mumford, all in favour. 012/10-11 Minutes: To approve the minutes of the Full Council Meetings held on 9th March 2010 (pp154-160 09/10) & 13th April 2010 (pp171-178 09/10)
Item 368 on p158 – The result of the vote for a separate meeting was added: 2 in favour, 2 abstention & 5 against. Cllr Boulton then proposed that the minutes of the meeting held on 9th March 2010 (pp154-160 09/10) were signed as a true and accurate record of the proceedings. Seconded by Cllr S Jones, 12 in favour, 1 abstention. Cllr Harwood raised the short notice of the CDC waste consultation on 12th May 2010. It was clarified that this was a briefing rather than a consultation. Item 409 on p178 was amended to delete the number of nominations for each candidate for Citizen of the Year. Cllr Harwood then proposed that the minutes of the meeting held on 13th April 2010 (pp171-78 09/10) were signed as a true and accurate record of the proceedings. Seconded by Cllr M Jones, 11 in favour, 2 abstentions.
007 10/11 013/10-11 To agree to adjourn the meeting for Public Question Time
Cllr Hing proposed that the meeting be adjourned for Public Question Time. Seconded by Cllr Wardle, all in favour. Q. Miss Ferguson asked why, in the last few years, there had only been a summary of the accounts presented at the Annual Town Meeting, when previously, full audited accounts were available.
Cllr Wardle advised that there is a process that needs to be followed for accounts and the full audited accounts are not available until June/July. The audited accounts that used to be presented at Annual Town Meetings were for the previous financial year. Q. Miss Ferguson asked if Fairford Emergency action group took into account pets in the emergency planning.
Cllr Hing replied that questions regarding pets are part of the registration process in the Action Plan, and also formed part of the recent training exercise. 014/10-11 To agree to reconvene the meeting following Public Question Time
Cllr M Jones proposed that the meeting be reconvened. Seconded by Cllr Harwood, all in favour. 015/10-11 Chairman’s announcements
* Please could Councillors let the Clerk know asap if they wish to attend the RAF Heritage Day on Weds 9th June from 12noon – 3pm.
* Alison Hobson has sent the following message to the Town Council:
Thank you very much for awarding me the honour of Citizen of the Year 2010.
However much I dislike limelight it has been very nice this last week to receive all the appreciative comments from town residents. The monetary prize is also much appreciated (not forgetting the badge!). 016/10-11 To consider invitations to meetings
* CDC meetings – all held at Council Chamber, Trinity Road, Cirencester:
Planning (Regulatory Committee) 12th May 9.30am
Licensing Committee 17th May 9.30am
Overview and Scrutiny Committee 18th May 3.45pm Cllr Wardle raised concern about the lack of notification that an application FTC had objected to, was to be considered at the Planning committee on 12th May. Cllr Roberts advised contacting Nigel Adams at CDC. * GAPTC Training courses
The development of Chairmanship skills 17th June – Highnam – 9.30am-4.30pm
Clerks The Knowledge 23rd June – Churchdown - 9.30am-4.30pm
Being a Good Councillor 8th, 15th, 2nd & 29th Sept – Stroud -6.45pm-9pm
The development of Chairmanship skills 30th Sept & 7th Oct – Churchdown - 6.30-9pm
Clerks The Knowledge 4th Oct – Gloucester - 9.30am-4.30pm
Budget Planning/Audits 19th Oct – Hucclecote – 10am – 1pm
Working with your Council 10th Nov – Churchdown - 9.30am-4.30pm
Clerks Networking 7th Dec – Higham – 10am 2.30pm
017/10-11 To consider correspondence for information only
* Planning Inspectorate Notification of Order ref extinguishment of Public footpath 29 (Morgan Hall)
008 10/11
* Copy of response from Ripples to Mr Price
* Christian aid – informing of house to house collections 9th-15th May
* Market Place magazine
* Home Start News
018/10-11 To consider correspondence requiring a reply
* Neighbourhood Policing Questionnaire – ACTION: Cllr Cusack to discuss with Fairford Police
019/10-11 To receive reports on meetings attended
Cllrs Wardle and Cusack held a Council Surgery on 5th May 2010. No members of the public turned up. It was agreed that more promotion of the Surgery times is needed and it is worth pursuing for the time being. Cllr Winney deputized for the Mayor at a Civic Rec eption at RAF Fairford on 6th May. The reduced activity of the air base was discussed, but there was no new information to add to that already received by Councillors. FINANCE
020/10-11 To approve insurance renewal for Council assets and liabilities
As the renewal information had not been received, Cllr Cusack proposed this item is deferred to the Finance committee. Seconded by Cllr Harwood, all in favour.
021/10-11 To approve retrospectively cheque payments for April 2010
Cllr Boulton proposed to approve retrospectively, cheque payments for April 2010. Seconded by Cllr Harwood, 12 in favour, 1 abstention.
022/10-11 To agree charges for Publication of Information
Cllr Hing proposed that this item is deferred to Finance to investigate. A clear policy and statement is needed. This should then be fed back to Full Council to consider.
(Cllr S Roberts left the room.)
Seconded by Cllr Wardle, all in favour. PLANNING
023/10-11 To receive the minutes of the Planning Committee Meetings held on 20th April 2010 (pp179-180) & 4th May 2010(pp001-001 10/11)
The minutes of the meeting were received.
(Cllr S Roberts returned)
FACILITIES
024/10-11 To receive the minutes of the Facilities Committee Meeting held on 4th May 2010 (pp003-004 10-11)
The minutes of the meeting were received. Cllr S Jones highlighted the training course on Playground Management, which would ultimately save money on ROSPA inspections. Cllrs Wardle, Mumford & Winney offered to attend.
ACTION: The Clerk to forward details to relevant Cllrs.
025/10-11 To approve copy for June Ripples magazine
(Cllr C Roberts left the room) 009 10/11 The Council Surgery dates also need to be added and the Councillor details updated. Cllr Mumford proposed that the copy for June Ripples was approved. Seconded by Cllr M Jones, 11 in favour, 1 abstention. ACTION: The Clerk to send to Ripples with updated Committee information.
(Cllr C Roberts returned)
HIGHWAYS
026/10-11 To approve response to CDC consultation on Cotswold Parking Report (emailed 28th April 2010)
Cllr Wardle gave a representation before leaving the room:
Ref item 027 – he would like to attend the meeting on 10th June but as he has declared a prejudicial interest suggested himself and a small number of residents meet GCC reps immediately after the Council meeting.
Ref item 026 – Cllr Wardle raised two other items to add to the comments raised by the Clerk.
The report states that existing parking tariffs in the District are ‘reasonable’. This is compared to ‘near neighbours’ Derbyshire, South Hams and Yorkshire! The free parking in Witney has been excluded in the study. Tariffs have also been compared with Gloucester, Cheltenham and Swindon – all major conurbations.
There is a proposal to charge for evening and Sunday parking in Cirencester. No public transport is available as an alternative at these times.
(Cllrs Wardle and Cusack left the room. Cllr Winney acted as Chair) Cllr C Roberts stressed there were no proposals to impose parking charges in Fairford. Three additions to the report circulated by the Clerk were recommended
1. Ask if Fairford could be considered under the Action Plan to increase secure parking provision for cycles and motorcycles.
2. There is opposition to the proposed parking charges in evenings and Sundays.
3. Free parking has been successfully introduced in Witney. This has not been mentioned in the report. Cllr Harwood proposed the three comments above should be added to the report emailed on 28th April and sent to CDC in response to the consultation. Seconded by Cllr M Jones, 6 in favour, 5 abstentions. 027/10-11 To agree format for consultations with GCC and public regarding parking issues in town centre
Cllrs Harwood, Hing, Mumford and Winney are available to attend the meeting with GCC reps on 10th June. A public meeting will be discussed after this initial meeting. If Cllr Wardle wishes to arrange a meeting as a resident, he will need to contact the GCC Officers independently as a private individual.
(Cllrs Wardle & Cusack returned. Cllr Cusack took the Chair) OTHER BUSINESS
028/10-11 To receive feedback from Procedures committee
There has not been a meeting to date. 029/10-11 Date of next meeting: 8th June 2010 There being no further business, the meeting closed at 9.15pm _________________Chairman _____________2010
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