Apologies received from Cllr Fisher, S Roberts and M Jones.

Declarations were received from:

Cllr C Roberts – Item 053 (FLBC) – Prejudicial Interest /(Festival) – Personal Interest

Cllr Mumford – Item 043 – Prejudicial Interest

Cllr Cusack – Item 045 – Prejudicial Interest

Cllr Wardle – Item 045 – Prejudicial Interest

Cllr Hing – Item 053 – (FEST) – Personal Interest

County Cllr Theodoulou arrived.

Q: Miss E Ferguson wanted clarification about the new arrangement for waste collection due to take effect from 14th June and whether a collection would take place this week. A: District Cllr Roberts confirmed that a collection would take place this week and again on the 14

Q: Mr R Jeanes wanted to know what was being done about the footpath near Lake 104 along the river.

A: Mr Jeanes was told that this was already being looked at by Public Rights of Way and the Environment Agency.

It was RESOLVED to reconvene the meeting following Public Question Time. Proposed Cllr Harwood, seconded Cllr Boulton – all in favour.

 The Chair thanked Cllr Hing for his hard work during Festival weekend.

The Chair asked PC Jupp if there had been any incidents over the Festival weekend and he confirmed that only 2 incidents had been reported, one outside of Fairford and one relating to noise. Comments were made about parked cars around Park Street and about youngsters with alcohol.

All invitations had been e-mailed to Cllrs

All correspondence had been e-mailed to Cllrs.

None received.

None received.

C. Cllr Theodoulou reported

 that a new Leader had been chosen – Mark Hawthorn, who is member for Gloucester

City, and that a new Cabinet has been put in place.

 That there has been an overspend of around £2 million, carried forward to next year, not against reserves.

 That the overspend relates to child care and adult care.

 That there has been a first cut in budget, no details at present

 That there will be a shortage in government funding, which is still to be confirmed, but if so, the budget would have to be reviewed.

 That substantial changes are expected especially in funds for Schools, Adult Care and Environment.

 That amendments have been made to the Constitution relating to public participation at meetings. Arrangements have been widened to allow members of the public to speak and for petition taking. More details will be publicized soon.

Q: C. Cllr Theodoulou was asked if he could find out about the drain covers in Milton Street, where complaints have been received from many residents.

Q: Cllr Hing then asked about the diminished support relating to Flooding.

A: Cllr Theodoulou replied that their main duty was to ensure that the roads were kept clear, i.e. culverts cleared etc. The budget had increased from zero 3 years ago to £2.5 million today, most of which was directed towards highways and ensuring that drains, culverts etc are maintained. Cllr C Roberts confirmed that she is urging the EA to hold a public meeting about flood relief in Fairford.

Cllr S Jones reported on a meeting she and Cllr Harwood recently attended. She said that the CEO and Finance Director had recently been arrested and were now out on bail, and that the matter was currently sub judice. Matthew Millett from the CWPS and others were currently in the process of going through all the financial details and he has said that he would be happy to come to talk to the Town Council with a view to improving communications and to give the Council an update. The Eastern Section of the Water Parks was under represented. It was agreed that it would be a good idea to meet with Matthew Millett. ACTION: Clerk to contact Matthew Millet of CWPS.

Q: Cllr Theodoulou was asked how the problems with CWP had occurred as this organisation had been set up through Cotswold District Council.

A: Cllr Theodoulou said that the organisation had been set up as a Charity via CDC and Wilts. He said that Members of the Board must act in the interests of the Charity and cannot report back to funders. He said that there had been some financial irregularities, but that these were being dealt with. Creditors such as GCC, Inland Revenue and a Developer and Lloyds Bank had all agreed to hold off for the time being. He explained that the Charity was sustained by grants. He said that the County Council and CDC were doing what they could to keep the Charity afloat. He urged Fairford and Lechlade to become more involved.

Q: Cllr Harwood asked if the County Council would come up with a revised model when it comes to reviving this organisation.

A: Cllr Theodolou said that he hoped so.

Cllr Harwood reported that Lechlade were in discussion with landowners relating to the footpath along the old railway track in Lechlade. Cllr Mumford advised the Council that a feasibility study would have to be done which could be as much as £15k. Cllr Harwood said that grants could be sourced.

 RIAT meeting – Cllrs Winney and Hing

Cllr Winney reported that all was satisfactory in the preparation for the forthcoming event.

 Standing Orders Training – Cllr Wardle

Cllr Wardle reported that the new Model Standing Orders for Local Councils is to be adopted by Council, but that there were some items within the document that required further scrutiny and he suggested that this was looked into by the Procedures Committee. ACTION: Clerk to add this to the Agenda for the Procedures Committee Meeting.

C. Cllr Theodoulou left the meeting.

Cllrs Mumford and C Roberts left the room

The Clerk had circulated recent information received from CDC about the abolishment of RSS (Regional Spatial Strategy) and the impact this would have on planning for the area. Cllr M Jones had recently spoken to Kevin Field at CDC (Planning), to ask about the effect on the proposed development for affordable housing in Pips Field. Kevin Field advised Cllr M Jones, that the designation for affordable housing for this site might be changed. Cllr Hing said that this was not acceptable. It was agreed that this matter should be deferred to the Planning Committee for them to pursue affordable houses in Fairford. ACTION: Clerk to add this to agenda for Planning Committee meeting.

Cllrs Mumford and C Roberts returned.

Cllr S Jones told the Council that the item FC20 – Integrated Youth Offer could not be followed up by the Council and was only applicable to registered charities.

Cllr S Jones said that she had been contacted by a resident who was keen to help in projects for youths – 13yrs+.

PC Jupp was asked if youth football training was still being run by the Police and he confirmed that this was still in place, but that over the summer other activities were being looked at by the youths. He said that it was hoped that the football team would be able to enter a league in the Autumn. Discussion

then took place on expanding the youth facilities at the Community Centre and it was generally felt that trialling "The Box" was a good idea. ACTION: Clerk to add this to the agenda for Facilities meeting.

Cllrs Cusack and Wardle left the room.

Cllr Winney chaired the discussion. Cllr Hing proposed that the Council trial 3 cameras, the higher resolution type, seconded Cllr Boulton – 6 in favour, 1 against, 1 abstention. ACTION: Clerk to contact Redhand

Cllrs Cusack and Wardle returned.

It was RESOLVED to receive the minutes of the Highways Committee meeting held on 25th May 2010 (pp015-017 10/11). ACTION: Clerk to contact CDC and Fosseway to ask if a co-ordinated effort could be made with grasscutting in the Quarry.

Cllr Harwood urged members of the Highways Committee to look at the Horizon 2015 draft and to consider which items can be looked at in order of priority.

Cllr Winney wanted to know about parking orders outside the Railway and whether this could be looked at separately to the parking issues elsewhere in the Town. – Note: Meeting with Glos Highways to be held on Thursday 10th June in the Community Centre to talk about parking issues.

It was RESOLVED to agree recommendation from Highways Committee to install a light along Hatherop Lane as a priority project. Proposed Cllr Harwood, seconded Cllr Hing - all in favour.

It was RESOLVED to receive the minutes of the Finance Committee Meeting held on 18th may 2010 (pp012-014 10/11).

The Clerk had previously e-mailed this to Councillors in two formats and asked which one Councillors preferred. It was agreed to keep to the original format.

Discussion took place relating to the increase in premium as a result of additional items for FEAG and the playground. The Clerk advised the Council that the renewal documents had not been received until after the renewal date and it was agreed to contact the insurance company to find out what arrangements could be made to ensure that cover is maintained until a decision is made. The Clerk was asked to obtain alternative quotes. ACTION: Clerk to contact insurers. POST- MEETING NOTE: Cover is maintained for 14 days after the renewal date.

It was agreed to defer this item to the Finance Committee meeting, but that sponsorship should be pursued by the Competition Working Group. ACTION: Clerk to add this item to the agenda for July Finance Committee meeting.

Cllr C Roberts left the room prior to discussion relating to grant funding for Fairford & Lechlade Food & Drink Festival.

People for you - £500 – (information re: coverage in Fairford)

Fairford Town Football Club - £750

Palmer Hall - £3000 (Business Plan awaited)

Fairford Pre-School - £500

FEST - £1000

Fairford Festival - £500

Cllr C Roberts returned

Cllr Wardle was unsure of the figures compared with previous year and asked if these could be checked. It was RESOLVED to sign off Annual Return as soon as it was confirmed that the figures had been checked by the Clerk and the Chair of Finance. Cllr Cusack as Chairman of the Council would then sign the documents. Proposed Cllr Wardle, seconded Cllr Boulton – 9 in favour, 1 abstention. ACTION: Clerk to check figures. POST – MEETING NOTE: Cllr Wardle confirmed that the figures he had were the unaudited version and that the audited figures from 2009 were correct.

Notes under separate cover.

…………………………………Chairman

………………………010