Cllr S Roberts Cllr Winney

Apologies had been received from Cllrs M Jones, Hinton & Theodoulou.

Cllr Fisher tendered apologies for a late arrival.

Declarations were received from:

Cllr Harwood – item 107 (personal)

Cllr S Jones - item 97 (personal)

Cllr Wardle - items 97 (personal) & 099 (possibly prejudicial dependent on progression of discussion)

Cllr Mumford - item 97 (personal) & 098 (possibly prejudicial)

Cllr C Roberts - item 97 (personal)

Cllr Cusack - item 099 (personal)

The following amendments were requested:

i. To add ‘Cllrs Wardle and Cusack returned’ after item 074

ii. Last sentence in item 066 to be changed to ‘ Input from FCC Ltd should be sought’

iii. Add ‘084 prejudicial interest’ to Cllr Cusack’s declaration in item 058

It was then RESOLVED to approve the minutes of the Full Council meeting held on 13th July 2010 as a true and accurate record of the proceedings. Proposed Cllr Harwood, seconded Cllr Boulton, 9 in favour, 2 abstentions.

Last month Mr Finney asked about the footpaths at the junction of Lake 104 & the river. The Clerk has been in touch with PROW and they are awaiting confirmation from the EA to carry out work along the river bank. As soon as this has been received, they can commence work. They are also in the process of contacting landowners of the land across from the Broadboards bridge, with a view to clearance of the field (Cleeve Wood) and paths. Cllr C Roberts has a meeting with the EA next week and will also raise this issue.

Cllr Harwood raised concern about a fallen tree in the river and the significant weed growth. Cllr Hing advised that these are to be dealt with by the EA in the near future. There is a fallen tree further down the river, which is to remain as it has a high wildlife value.

Cllr S Jones asked if the issue of the reduced number of properties at risk from flooding could also be raised at the meeting with the EA.

The Clerk has been in contact with Wilmot & Co with respect to the leases held by themselves and will report at the next meeting.

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Proposed Cllr Hing, seconded Cllr Harwood. All in favour.

There were no questions from the public

It was RESOLVED to reconvene the meeting following public question time.

Proposed Cllr Hing, seconded Cllr S Jones. All in favour.

 RAF Fairford has advised that there will not now be a F15 exercise in August, but there will be a small deployment of B52 bomber aircraft during the last 2 weeks of September – more details to follow shortly.

 Cllr Cusack thanked all Councillors, Staff and volunteers that helped to make the Town Crier Competition a success. Special thanks were given to Penny Ibbotson for organising the event. There was excellent press coverage and publicity for Fairford. Events such as these are an important part of community spirit and cultural heritage.

Cllr C Roberts reported that the proposed Navy Training Corps will help to fill the gap created by the Youth Club being reduced to fortnightly openings.

Cllr Fisher arrived.

The Highways Seminar may be useful to attend but it unfortunately clashes with the next Highways committee meeting.

Report attached.

The differences between CDC and West Oxfordshire District Council’s approaches to kerbside collections were discussed. Cllr C Roberts was asked if CDC could investigate the possibility of free green waste collections.

Cllr Cusack asked if information leaflets regarding grants for home improvements could be available in the Information Room at the Community centre. Cllr C Roberts will arrange this.

In the absence of County Cllr Theodoulou, there was no report.

Cllr Harwood attended the GMTF Networking Meeting at ‘The Main Place’ in Coleford recently. This building contains a library, centre for educationally challenged young people, a Youth Service and a Community Centre and is worth a visit.

Cllrs S Jones, Cusack and Wardle attended a meeting with Matthew Millett from Cotswold Water Park Society (CWPS) on 15th July. The CWPS is hoping to move forward and is aiming to increase communication with local communities through Local Forums. They are hoping to include an article in the October issue of the FTC newsletter.

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The CWPS is putting together a Heritage Lottery bid with the plan to increase communication, access to learning about the landscape and to improve local skills. If the bid is successful, it could help the Fairford to Lechlade cycle path project.

Cllr S Jones suggested that each community could adopt a part of the biodiversity plan and that landowners could erect history and information boards. There is to be a further meeting in September – if any Cllrs have ideas to put forward, please contact Cllr S Jones.

The minutes were received with no comments.

Cllr Wardle raised concern about the content of the Decision Notice and S106 agreement. The main issues are the reduced size of the swimming pool and the number of holiday units that can be built before there is the requirement to build the leisure centre. When Cllr Theodoulou returns from holiday, Cllr Wardle will contact him to ask if he was fully consulted on the preparation of the documents. A number of the conditions requested by FTC have not been included in the agreement.

It was suggested that the matter is discussed at the next Planning committee meeting and a letter sent to CDC highlighting FTC’s concerns and to ask why we were not consulted on the preparation of the documents.

There was a lengthy discussion as to whether the ECSP should act as the Liaison Body. It was agreed that the purpose of the Liaison Group should be to gather information only. This information should then be fed back to the respective Councils to make the formal decisions as the Statutory Bodies. Cllr C Roberts stressed that the ECSP has already got liaison representatives in their group in the form of the District Councillors, who are elected to represent the views of Fairford, Quenington, Lechlade and Kempsford. Kempsford Parish Council is in favour of forming a Coln Park Liaison Group, Lechlade Parish Council has not yet discussed the issue but concerns have been raised about setting up another liaison group.

NB Receipt of the Highways minutes was not on the agenda - item to be added to September Full Council

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It was agreed that these restrictions are long overdue, but they must also be enforced to be effective. A comment was made that vehicles might then be parked on the opposite side of the road, where visibility is poor due to the bend in the road.

The Town Council has received a number of complaints about the lack of grass cutting in the area which the Church is responsible for (North & Garden areas). The PCC has informed the Town Council that the area is being managed as a conservation area to encourage wild flora and fauna. Any complaints should be passed on to the PCC to deal with.

Cllr S Jones declared a prejudicial interest and left the room.

It was suggested that a sign could be erected to inform visitors of the reasoning behind the reduced management regime. It was agreed that FTC has no jurisdiction over what happens in the North and Garden sections of the Churchyard and cannot dictate what the PCC can and cannot do.

Cllr S Jones returned to the meeting.

It was RESOLVED to retrospectively approve the cheque payments for July 2010.

Proposed Cllr Harwood, seconded Cllr Boulton and all in favour.

Explanations were requested on the expenditures under office equipment (4011), Community Centre staff wages (4103) & footpath maintenance (4303).

It was RESOLVED not to offer a discount for bulk copying. If own paper is used, then the cost of this item is to be deducted (0.36p per A4 sheet)

The costs are therefore as follows:

Single sided FTC paper 2p per A4 sheet

Double sided FTC paper 3.5p per A4 sheet

Single sided - own paper 1.64p per A4 sheet

Double sided - own paper 3.14p per A4 sheet

Proposed Cllr Wardle, seconded Cllr S Jones, 8 in favour, 1 against and 2 abstentions.

It was RESOLVED to accept recommendation to proceed with installation of new hand rails and repair of wall.

Proposed Cllr Wardle, seconded Cllr Hing, all in favour.

It was RESOLVED to approve training for Cllr Hinton.

Proposed Cllr Harwood, seconded Cllr S Jones, all in favour.

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Cllr Harwood left the room.

It was RESOLVED to nominate Cllr Harwood as FTC representative on GMTF board.

Proposed Cllr Hing, seconded Cllr Wardle, all in favour.

Cllr Harwood returned.

It was RESOLVED not to cancel Council meetings in August.

Proposed Cllr Winney, seconded Cllr Hing, all in favour.

The purchasers have agreed to pay FTC solicitors fees up to a maximum sum. It is thought completion should be reached within 6 weeks.

Cllrs Cusack, C Roberts & S Roberts left the room.

Item minuted separately.

There being no further business, the meeting closed at 9.45pm

____________Chairman

_____________2010