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054 10/11 MINUTES OF THE FULL COUNCIL MEETING HELD ON TUESDAY 14TH SEPTEMBER 2010Present: Cllr Cusack (Chair) Cllr Winney Cllr Hing Cllr Boulton Cllr Hinton Cllr Wardle Cllr S Jones Cllr Mumford Cllr Harwood C. Cllr Theodoulou (part) In attendance: Vanessa Lawrence (Clerk); 4 members of the public: Gemma Casey (Wilts & Glos Standard) Absent: Cllr S Roberts 112 10/11 Apologies for Absence Apologies were received from: Cllrs Fisher, M Jones, C. Roberts. 113 10/11 Declarations of Interest in Items on the Agenda Declarations were received from: Cllr S. Jones – Item 124 - Personal interest Cllr Wardle – Item 124 - Personal interest Item 128(a) - Prejudicial interest Cllr Winney – Item 119 - Prejudicial interest Cllr Hinton – Item 119 - Prejudicial interest Cllr Cusack – Item 128(a) - Prejudicial interest Cllr Mumford – Item 124 - possible Personal interest Cllr Hing – Item 130 - Prejudicial interest 114 10/11 To approve the minutes of the Full Council Meeting held on 10th August 2010 (pp044-048 10/11) It was RESOLVED to approve the minutes of the Full Council Meeting held on 10th August 2010 (pp044-048 10/11) as a true and accurate record of events. Proposed Cllr Harwood seconded Cllr Boulton – 7 in favour, 2 abstentions. POST MEETING NOTE: A query had been raised about a sentence at the bottom of the first page. This should have been a new paragraph and does not form part of the bolded script.Cllr Wardle wanted to know if the report from Cllr Roberts formed part of the minutes. He was told that the report is documented in the Minutes book but is not signed off by the Chairman. 115 10/11 Matters arising Cllr S Jones said that she and Cllr Harwood had attended a recent meeting of the CWPS. It has been proposed that a feasibility study for Lechlade & Fairford is included in the initial stage of the bid. This is to be discussed at a meeting held on the 14th September. Cllr S Jones will be sending the CWPS an e-mail. ACTION: Cllr S Jones116 10/11 To agree to adjourn the meeting for Public Question Time – there is a 10 minute time limit It was RESOLVED to adjourn the meeting for Public Question Time, proposed Cllr Hing, seconded Cllr S Jones – all in favour.Q: Miss E Ferguson asked the Council if they could once again consider holding a Council surgery at the Wednesday market, as she felt the current surgeries were not working. 055 10/11 A: It was agreed that this was unfair on Cllrs who work, but that the Council would look at this subject again. Miss Ferguson was asked to relay any concerns to the Clerks which could then be passed to Councillors. Q: Mr A Finney asked if the Town Crier event was going to be an annual or bi- annual event as feedback he had received was that this had been a very successful event and should be repeated. A: The Council would look at this and it would be passed to Facilities Committee. ACTION: Clerk to add this to the Agenda for the next Facilities meeting.Q: Mr Finney also asked if the Council would consider building a ramp at the end of the footbridge near the Broadboards to allow wheelchairs and mobility scooters access to footpaths. A: This would be passed to the Highways Committee for consideration. ACTION: Clerk to add this to the agenda for the next Highways meeting.117 10/11 To agree to reconvene the meeting following Public Question Time. It was RESOLVED to reconvene the meeting. Proposed Cllr Hing, seconded Cllr S Jones – all in favour.118 10/11 Chairman’s announcements Cllr Cusack said that representatives from land developers would be attending on Tuesday 21st September prior to the Planning meeting to put forward their ideas relating to a housing development in Fairford. ACTION: Clerk to add note to the Agenda for Cllrs reference.119 10/11 To consider correspondence/invitations received (list e-mailed) and correspondence requiring a reply (e-mailed) Cllr Wardle suggested that Cllrs with knowledge of Big Lottery Funding might consider contacting GAPTC, with reference to their request e-mailed 1st September 2010 about cuts in Big Lottery Grant funding. ACTION: Clerk to speak to Cllrs C Roberts. Cllrs Hinton and Winney left the room Letter from Mr & Mrs Shelley re: petition about New Wave Fisheries (requiring a reply) POST MEETING NOTE: The Council was advised that since receiving this letter, the residents have met with New Wave Fisheries and they have agreed to vent from the front of the roof. They are going to trial this for 30 days to see if the situation improves.It was agreed to write a response to Mr & Mrs Shelley – ACTION: Clerk to write to Mr & Mrs Shelley. It was agreed that the Planning Committee should look at the original conditions for this site. ACTION: Clerk to add this to the agenda for the next Planning Committee meeting.Cllrs Winney and Hinton returned. 120 10/11 To consider report from District Councillor Cllr Roberts report was read out by the Clerk and the items covered were Cirencester Housing for Young People County Cllr Theodoulou arrived. 056 10/11 Quarry Alley – Cllr Winney asked if we could obtain clarification on exactly what part of Quarry Alley will be under our control. ACTION: Clerk to contact CDC. Free First Aid Training The report will be sent out to all Cllrs. 121 10/11 To consider report from County Councillor Cllr Theodoulou explained to the Council about major cuts that would be affecting County and that the County Council would be issuing a consultation document called "Meeting the Challenge". This can be completed by organizations or individuals. The document describes the process of identifying cuts which need to be cut in order to meet targets set by government. Cllr Theodoulou explained that it was expected that there would be a 30% reduction over 3 years in funds from government - a total sum of approx. £120million. £40million per annum will need to come out of the revenue budget. The document describes where funding comes from and what will be reduced, what is spent and where it is spent, i.e. Elderly care, child care, environment etc. The deadline for reply is the 30th September 2010. He said that income may be reduced but this would be made clearer in the Autumn statement on the 20th October. He said that £40million had already been saved in administrative changes and, by the end of the process, it was expected that £160million will be removed. There would be more commissioning and contracting of work using agencies rather than employing people directly.Q: Cllr S Jones asked if the County Council would be lobbying government. A: C.Cllr Theodoulou said no. He said that that C.Council would be freeing off assets over a period of time, between £30million - £50million over a 10 year period and were becoming more efficient. It was agreed that information relating to the document should be put on the website. ACTION: Clerk to add a link to the website.Cllr Theodoulou went on to explain about a further consultation document that was being sent to County Councils relating to cuts in such areas as: - the Fire Service - where Government are trying to concentrate resources on metropolitan fire services. - Council Tax – this will no longer be capped but will be replaced by a more democratic system whereby Government will decide on a principle, and if the County Council wished to go beyond this, then they can do so, but they must have the permission of the electorate if they want to increase the tax. This will affect the District and Parish Councils, but parishes will have more flexibility with special arrangements being made for them. As yet it was unsure how this would actually work in practice. Cllr Theodoulou did stress that for Year 2011/12 the Council Tax was fixed with no increase. He further stressed that expenditure was under scrutiny. Q: Cllr Wardle asked about work on the A417. A: C. Cllr Theodoulou replied that the budget for roads would be severely hit. Q: Cllr Harwood asked about the A417 particularly in Fairford. A: C. Cllr Theodoulou reiterated that some parts of Fairford were already programmed in for this year and he would confirm exactly which road this was, which would either be Milton Street or London Street. He reminded Cllrs. that these jobs were 057 10/11 done on a prioritized basis. ACTION: C. Cllr Theodoulou to check which road is programmed in for repair work.Q: Cllr S Jones asked about S.106 for the Lakes development. Although this was to be discussed later in the meeting, it was agreed that while C.Cllr Theodoulou was present, it would be a prudent to ask him questions relating to this matter before he left. Cllrs felt very strongly that S.106 requests from FTC had not been fully understood or presented to the developers. A: C. Cllr Theodoulou said that it was now up to the town council to negotiate further with the developers, and that he would be willing to help in negotiations should the council so wish. Cllr Wardle said that the agreement documents presented by CDC were poorly drafted and missed some important facts and asked why it took 9 months after the planning regulatory committee meeting for this to be produced. It was agreed that it was a huge disappointment that the town council had not been consulted before granting the notice. Cllr Hing said that he wants CDC to support the conditions that the town council proposed and that the lack of that sort of embodiment of support has let the people of Fairford down. C. Cllr Theodoulou left. 122 10/11 To receive reports on meetings attended GMTF – Look & Learn session – Cllr Harwood – Cllr Harwood submitted a verbal report about a recent visit to Ledbury where a development similar to the Community Centre in Fairford has taken place. However the development in Ledbury is that of a hospital which has been developed into 6 flats and 6 private business units. He said that it was an impressive development and that Cllrs should, whenever possible, visit other such interesting projects. E.A. Meeting with Cllrs Hing and C Roberts and the Clerk – Cllr Roberts Navy Training Corps – meeting – Cllr C Roberts FCC meeting – Cllr C Roberts Playground Training Seminar – Cllr Mumford All reports from Cllr Roberts and Cllr Mumford will be sent to Cllrs. PLANNING 123 10/11 To receive the minutes of the Planning Committee Meeting held on 17th August 2010 (pp049-05110/11)and 7th September 2010 (pp052-053 10/11)The minutes were received with no comments. 124 10/11 To consider and agree draft letter to CDC ref concerns about applications 09/00882/OUT and 09/00872/OUT – Lakes 103,103a and 104 and Milestone House. It was RESOLVED to agree letter to CDC ref concerns about the Lakes application and that the letter would signed by the Chairman on behalf of the Town Council. It was also agreed that the letter should be copied to all members of the Planning Department at CDC and a copy should go to the press. Proposed Cllr Cusack, seconded Cllr Harwood – all in favour.058 10/11 FACILITIES 125 10/11 To receive minutes of the Facilities Committee Meeting of 7th September 2010 (pp 054-056 10/11) The minutes were received with no comments. 126 10/11 Update on CCTV project. The Clerk updated the Council on the current progress of the CCTV project for the Market Place and High Street. 127 10/11 To agree recommendation from Facilities to carry out necessary work around the Wickstead spider in the playground - £1552 + VAT. It was RESOLVED to accept the recommendation from the Facilities committee to carry out necessary work around the Wickstead Spider in the playground at a cost of £1552 + VAT. Proposed Cllr Harwood, seconded Cllr Wardle – 8 in favour, 1 abstention. HIGHWAYS 128 10/11 To receive minutes from Highways Committee meeting of 27th July 2010 (pp 039-041 10/11)(a) To agree response to County Highways following results on Public Consultation regarding parking restrictions in High Street and Market Place. The minutes of the Highways Committee was received without comment. Cllrs Cusack and Wardle left the room It was agreed that this matter should be referred back to Highways for further collation of information. Proposed Cllr Hing, seconded Cllr S Jones – 6 in favour, 1 against. ACTION: Clerk to add this to the Agenda for the next Highways Committee meeting.Cllr Cusack and Wardle returned. 129 10/11 To consider and agree repair of bus shelter roof. The Council were advised that some slates were missing and damaged on the roof. It was agreed to defer this matter to the Highways Committee Meeting but to obtain quotes to have the roof repaired. ACTION: Clerk to obtain quotes and to add to agenda for Highways.Cllr Hing left the room 130 10/11 To consider and agree non-standard memorial application. It was RESOLVED to agree the application, as it appeared to conform to the regulation sizes. Proposed Cllr Harwood, seconded Cllr Winney – all in favour. FINANCE 131 10/11 To receive minutes of Finance meeting of 20th July 2010 (pp037-038 10/11)The minutes were received with no comment. 132 10/11 To approve retrospectively cheque payments for August 2010 It was RESOLVED to approve retrospectively cheque payments for August 2010. Proposed Cllr Boulton, seconded Cllr Mumford – all in favour.059 10/11 133 10/11 To receive payments & receipts report to end of August 2010 The payments and receipts were received and Cllr Wardle and Hing requested detailed copy for various nominal codes 4103, 1006/101, 4011. ACTION: Clerk to send copies. OTHER BUSINESS 134 10/11 To agree 2 x representatives for the Coln Park Liaison Group (1st meeting 15th September 2010 at 6.30pm) It was agreed to send e-mail to advise that Cllrs were unable to attend the meeting as it was too early. No agreement was reached on selecting representatives due the problems that could arise with declarations of interest. It was felt that being represented by the ECSP would be the best solution, but no firm decision was made. ACTION: Clerk to e-mail Coln Park.135 10/11 Update on progress with 3 London Street The Clerk gave a report about the progress of the sale of 3 London Street. ACTION: Clerk to contact solicitor for further update on progress.136 10/11 To consider and agree installing current loop system on a permanent basis – cost £250+VAT It was agreed that this would be a good idea but that FCC Management Committee should be consulted. Cllr Wardle proposed that this should be deferred to the Finance Committee, seconded Cllr S Jones – all in favour. ACTION: Clerk to obtain views from FCC Management Committee and to add this to the agenda for Finance Committee Meeting.137 10/11 To agree priorities list for Horizon 2015. Cllr Harwood explained the priorities list and Cllr Hing stressed that more emphasis needs to be placed on facilities for youths. Cllr S Jones said that she would be trying to organize a meeting with various individuals to discuss the way forward for improving youth facilities. It was RESOLVED to agree priorities list as a broad framework but to include more emphasis on youth facilities. Proposed Cllr Hing, seconded Cllr Cusack – all in favour. 138 10/11 Date of next meeting 12th October 2010The meeting ended at 10.10pm. …………………………………Chairman ……………………2010
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