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086 10/11
MINUTES OF THE FULL COUNCIL MEETING
HELD ON 9TH NOVEMBER 2010
Present: Cllr Cusack (Chair) Cllr Winney Cllr Boulton
Cllr Hing Cllr M Jones Cllr C Roberts
Cllr Wardle Cllr S Jones Cllr Harwood
Cllr Mumford Cllr Hinton
In Attendance: Vanessa Lawrence (Clerk), Gemma Casey (Wilts & Glos Standard)
1 member of the public.
Introduction of Mr Tim Hershberger – Site Manager RAF Fairford.
Mr Hershberger introduced himself to the Council. He is the new Site Manager at RAF Fairford. He is a retired Lieutenant Colonel, with 24 years experience in the USAF. Personnel numbering approximately 108 include MOD police, who have a new Inspector (Ralph Phillips). The base will still be used for exercises and of course will continue to be the venue for RIAT. There are also some extensive renovations of buildings taking place at the present time.
163 10/11 Apologies for Absence
Apologies were received from Cllrs Fisher and Sarah Roberts and County Cllr Theodoulou
164 10/11 Declarations of Interest in Items on the Agenda
Declarations were received from:-
Cllr Wardle – Item 179 – Prejudicial Interest;
Cllr Cusack – Item 179 – Prejudicial Interest; Item 185 – Personal Interest
165 10/11 To approve the minutes of the Full Council Meeting held on 12th October 2010 (pp070-074 10/11)
It was RESOLVED to approve the minutes of the Full Council Meeting held on the 12th October 2010 (pp070-074 10/11) with amendments as a true and accurate record of the proceedings. Proposed Cllr Harwood, seconded Cllr Hing – 8 in favour – 3 abstentions.
166 10/11 Matters arising
The Clerk confirmed that the results from the Public Consultation on Parking in the High Street and Market Place had been published on the website.
167 10/11 To agree to adjourn the meeting for Public Question Time – there is a 10 minute time limit
It was RESOLVED to adjourn the meeting for Public Question Time – proposed Cllr Hing, Cllr M Jones – all in favour.
Q: Mr Finney asked if there was any further news on the work that is to be done along the river walk near the Broadboards. ACTION: Clerk to chase PROW.
A: The Clerk advised that PROW have now been given permission from the EA to proceed with the work, so it is hoped that this will be done before Christmas.
168 10/11 To agree to reconvene the meeting following Public Question Time
It was RESOLVED to reconvene the meeting following Public Question Time. Proposed Cllr Boulton, seconded Cllr S Jones – all in favour.
169 10/11 Chairman’s announcements
• Cllr Cusack asked Cllrs to inform the Clerk if they are available to help on the 3rd December (Festive Market), with the setting up of the stalls and clearing up at the end of the event.
• Cllr Cusack read a thankyou letter from TS Raleigh, for a grant which they have recently received from the Town Council.
087 10/11
• Request to all Councillors to attend the Remembrance Day March on Sunday 14th November at 10.15am and also the Armistice Day service held outside the church on 11th of November.
170 10/11 To consider correspondence/invitations received (list e-mailed) and
correspondence requiring a reply (e-mailed)
• E-mail from Planning Dept. CDC- re. non notification to FTC about appeal and inquiry – Coln Park Development – for possible reply.
It was agreed that this item should be deferred to the Planning Committee to formulate a response to the e-mail received from CDC Planning Dept.
ACTION: Clerk to add this item to the Agenda for the next Planning Meeting.
171 10/11 To consider report from District Councillor
Cllr C Roberts read out her report, copy to be e-mailed to all Cllrs.
Questions were put to Cllr Roberts about the recent meeting with Geoffrey Clifton-Brown dealing with flooding issues, the Flix in the Stix and the planning application regarding the access to the Water Ski Club.
172 10/11 To consider report from County Councillor
No report was given.
173 10/11 To receive reports on meetings attended
• AMT Convention 12 & 13th October – Chippenham – Cllr. Harwood – Cllr Harwood said that this was a worthwhile visit to Chippenham as he has located some grant funding which might be appropriate for the Palmer Hall. He has contacted the Palmer Hall Committee with the information. Cllr Harwoods report was e-mailed to all Cllrs prior to the meeting.
• CDC Town & Parish meeting – 1st November – Cirencester – Cllr. Wardle – Cllr Wardle submitted his written report to Cllrs.
• Watercourse Management Meeting – Cllrs Hing and C. Roberts – the report was covered under Cllr Roberts CDC report. A presentation was made to FEAG in recognition of their work in the Town.
• Public meeting with Geoffrey Clifton Brown – 5th November – Cllrs Hing and
C Roberts. Publication of this event came out late and was advertised on the website. This meeting covered the work which has been done regarding flood in Fairford. Cllrs Hing and Roberts advised the Members that a further meeting is to be held to confirm details of a funding opportunity after which it was felt that an Extra-ordinary meeting of the Town Council would need to be called.
All reports were given verbally, and copies will be e-mailed to all Cllrs if not already submitted. ACTION: Clerk to forward reports if not already submitted.
PLANNING
174 10/11 To receive the minutes of the Planning Committee Meeting held on 19th October 2010 (pp075-077 10/11)
The minutes were received without comment.
FACILITIES
175 10/11 To receive minutes of the Facilities Committee Meeting of 2nd November 2010 (pp081-083 10/11)
The minutes of the Facilities Committee were received without comment.
176 10/11 Update on CCTV project
The Clerk advised the Members that the applications for the CCTV project were with CDC and notification should be received with the next 10 days. She also advised the owner of Fairford House had been approached with a view to cutting back some of the branches of his trees to allow line of sight or the transmitter on the side of the Community Centre to operate. Cllr Cusack met with Mr. Keniston-Cooper who requires more detailed explanation of what branches would need to be removed. ACTION: Clerk to contact Mr. Keniston- Cooper with detailed information.
088 10/11
177 10/11 To consider and agree recommendation from Facilities Committee to replace both the toddler seats and fixings if required (recommendation sheet e-mailed)
It was RESOLVED to replace both the toddler seats on the swings in the playground. Proposed Cllr Hing, seconded Cllr Wardle – all in favour. ACTION: Clerk to contact supplier and order swings and fittings.
HIGHWAYS
178 10/11 To receive minutes from Extra- ordinary meeting of the Highways Committee meeting of 3rd November 2010 (pp084-085 10/11).
The minutes of the meeting as amended were received without comment.
Cllrs Cusack and Wardle left the room.
Cllr Winney took the Chair.
179 10/11 To consider and agree recommendation from Highways Committee to apply unrestricted parking in the High Street and Market Place on a 6 month trial basis.
Members were advised that the plan is to have unrestricted parking on the east side of High Street and Market Place for an initial trial period of 6 months. Cost implications to FTC were discussed. FTC would need to fund the provision of 2-3 ‘Free Parking’ signs which may include white painted markings within the bays. A new sign to the car park at the top of the High Street was also recommended. Signs are estimated to cost up to £100 each. FTC would need to survey the parking before, during and after the trial, and also repeat the opinion survey, and report to GCC. During the 6 months trial the scheme could be amended. After 6 months there would be the option to continue the trial for up to another 12 months if required. If it was then decided to enforce the current 1 hour restriction by installing new sign, there would be no cost to FTC. If it was decided to amend the parking restriction, e.g. to no restriction or to a 2 hour restriction, then there would be a cost involved to which FTC would be asked to contribute in view of the current financial climate. However, FTC’s contribution could be in kind, e.g. arranging public meetings. A Press Release would need to be prepared to make the public aware of the trial. It was RESOLVED to proceed with the trial unrestricted parking in the town for 6 months, at the end of which time a review will take place, with the possibility of extending this timescale to the maximum of another 12 months. Proposed Cllr Hing, seconded Cllr Harwood – all in favour. ACTION: Clerk to advise GCC of Council’s decision.
Cllrs Cusack and Wardle returned.
FINANCE
180 10/11 To receive minutes from Finance Committee meeting held on 19th October 2010 (pp078-080 10/11).
Cllr Wardle said that item F52 should be amended to read Facilities to recommend to Finance Committee. ACTION: Clerk to add this item to the Agenda for the next Finance meeting. It was also agreed that Item F47 – Horizon 2015, should be taken up by the Facilities Committee. ACTION: Clerk to amend figures on the Horizon strategy sheet and to add totals for each column – add this to the Agenda for the next Facilities Committee meeting.
181 10/11 To approve retrospectively cheque payments for October 2010
It was RESOLVED to approve retrospectively cheque payments for October 2010. Proposed Cllr Hing, seconded Cllr M Jones – all in favour.
089 10/11
182 10/11 To receive payments & receipts report to end of October 2010
Cllrs noted that the format for the reports appeared different. The Clerk advised that the software package had been upgraded and this has altered the layout of the reports. Cllrs asked the Clerk to check with the suppliers if the layout could be as previously laid out. ACTION: Clerk to contact the supplier. The Members also asked if all Committees could submit their budget requirements.
ACTION: Clerk to add this to Agendas for Facilities and Highways Committee meetings.
183 10/11 To agree to pay insurance for Community Centre
It was RESOLVED to pay the insurance for the Community Centre. Proposed Cllr Harwood, seconded Cllr Hing – 10 in favour, 1 abstention. ACTION: Clerk to check with Manager of FCC that this will be taken on by the Management Committee in 2011.
OTHER BUSINESS
184 10/11 To consider revised Horizon 2015 figures.
The figures on the revised strategy sheet were discussed and it was agreed that these were not absolute but a guesstimate of what might be required. Cllrs were asked to look at the figures and supply any feedback. Figures can then be amended accordingly.
185 10/11 Update on progress with 3 London Street
The Clerk advised that the sale was progressing.
186 10/11 To receive updated information from FCC Ltd (e-mailed 27/10/10)
Cllrs debated the details submitted by FCC Manager re. Risk Assessments, User Guides etc. Cllr Hing advised the Members that the storage room on the 1st floor was FTC’s although it was wholly used by other groups. It was agreed that the Risk Assessment produced by FCC would be shown to FTC’s risk assessor for his opinion as to whether this could be used as a template for FTC’s purposes. It was further agreed to delegate this to the Finance Committee, who could address the Risk Assessments for FTC for agreement at the Full Council December. ACTION: Clerk to add this item to the Agenda for the Finance Committee meeting in November.
187 10/11 Date of next meeting 14th December 2010
…………………………………..Chairman
…………………………2010
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