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070 10/11
MINUTES OF THE FULL COUNCIL MEETING
HELD ON TUESDAY 12TH OCTOBER 2010
Present: Cllr Cusack (Chair) Cllr Hing Cllr Boulton
Cllr Hinton Cllr Wardle Cllr S Jones
Cllr Mumford Cllr Harwood Cllr Fisher
Cllr M Jones County Cllr Theodoulou (part)
In attendance: Vanessa Lawrence (Clerk), Gemma Casey (Wilts & Glos Standard), 16 members of the public.
139 10/11 Apologies for Absence
Apologies received from Cllr S Roberts, Cllr C Roberts, Cllr Winney
140 10/11 Declarations of Interest in Items on the Agenda
Declarations were received from:
Cllr S Jones - Item 151 – Personal interest
Cllr Wardle - Item 153 – Personal interest
Item 155 – Prejudicial interest
Item 151 – Personal interest
Cllr Fisher - Item 159 – Personal interest
Item 155 – Prejudicial interest
Cllr Cusack - Item 155 – Prejudicial interest
Item 153 – Personal interest
Item 159 – Prejudicial interest
141 10/11 To approve the minutes of the Full Council Meeting held on 14th September 2010 (054-059 10/11)
It was RESOLVED to approve the minutes of the Full Council meeting held on the 14th September 2010. Proposed Cllr Harwood, seconded Cllr Hing – all in favour.
County Cllr Theodoulou arrived.
142 10/11 Matters arising
Cllr Wardle advised the Council that he had been in touch with C. Cllr Theodoulou regarding the S106 agreement and the Lakes development and that notes regarding the discussion were available to members if required. A copy was given to the Clerk.
The Clerk confirmed that she had written a letter to Mr & Mrs Shelley.
143 10/11 To agree to adjourn the meeting for Public Question Time – there is a 10 minute time limit
It was RESOLVED to adjourn the meeting for Public Question Time. Proposed Cllr S Jones, seconded Cllr M Jones – all in favour.
Q: Mrs Kinnock asked why notification of an inquiry regarding the tennis courts application at Coln Park development had not been publicized.
A: Mrs Kinnock was advised that the Town Council were also not made aware of the Inquiry, but that enquiries would be made to CDC as to reason why we were not informed of this as we had objected to the initial application. ACTION: Clerk to contact CDC. A majority of the questions that the public wanted to ask related to Item 155 on the agenda.
071 10/11
144 10/11 To agree to reconvene the meeting following Public Question Time.
It was RESOLVED to reconvene the meeting following Public Question Time and to bring forward Item 155. Proposed Cllr Harwood, seconded Cllr M Jones – all in favour.
Cllrs Fisher, Cusack and Wardle left the room.
Cllr Boulton chaired the meeting in the absence of the Chairman and Deputy Chair.
155 10/11 To receive minutes from Highways Committee meeting of 28th September 2010 (pp 062 -065 10/11)
• To consider recommendation from Highways Committee and agree response to County Highways following results on Public Consultation regarding parking restrictions in High Street and Market Place that there should be a 2 hour limited waiting restriction along the east side of the High Street & Market Place this should run from Monday to Friday only.
It was RESOLVED to adjourn the meeting for the public to ask questions about this item – all in favour.
Questions relating to the above were from members of the public who live in the immediate vicinity of the proposed parking restrictions. They wanted to know how the results of the Public Consultation were compiled. It was agreed that these results should be put onto the website. ACTION: Clerk to add this to the website.
Great dissatisfaction with the proposal as many felt that costs, and the views of the immediate residents had not been taken into consideration. They wanted to know who would benefit the most from the implementation, the cost of new signage or the impact of putting up posts, difficulty for those residents who have no alternative but to park on the road. Many felt that there are not problems at the present time, so why change what works now.
Members of the public were told that parking restrictions were not instigated by FTC but by GCC as the current signage is illegal.
It was agreed to reconvene the meeting – all in favour.
Following the public questions and the obvious dissatisfaction with the proposals, it was agreed to defer this item to an Extra-ordinary meeting of the Highways Committee for further consideration and to ask a member of GCC to attend, where questions raised could be put forward. Proposed Cllr Hinton, seconded Cllr M Jones – all in favour. ACTION: Clerk to arrange an Extra- ordinary meeting of the Highways Committee and to contact GCC (Jim Daniels).
Cllrs Fisher, Cusack and Wardle returned
145 10/11 Chairman’s announcements
• Request from Choral Society to consider participating in the Christmas Community Concert.
072 10/11
146 10/11 To consider correspondence/invitations received (list e-mailed) and
correspondence requiring a reply (e-mailed)
Cllr Wardle said that he would like to attend the meeting relating to
• GCC – GCC Electoral Review – Cllr Theodoulou was asked if he could explain what this was about and it relates to Boundary changes and the amount of Cllrs that are required within County Councils and District Councils.
147 10/11 To consider report from District Councillor
The Clerk read out the report from District Cllr Roberts in her absence.
Q: Cllr Wardle asked if Council Tax freeze would impact on other services and increase costs there e.g. cost of green bins?
A: In the absence of District Cllr Roberts, County Cllr Theodoulou replied and said that there is a change in the way that Council Tax is capped. This was explained in the September Full Council minutes. He said that all charges will be reviewed to make sure of fairer pricing. Some will go up – but suitable protection would be in place for needy groups. Council’s will be looking at all charges.
148 10/11 To consider report from County Councillor.
Work still progressing relating to budget setting for the next 3 years. He said that the C. Council had received its first petition from the Cheltenham area and that there were now 3+ petitions in the pipeline under the new scheme for petitioning, the rules of which mean that 2,000 signatories need to be received if a petition is to go to the scrutiny committee and 4,000 if it is to the County Council.
As C. Cllr. Theodoulou had to leave it was suggested that Item 151 should be brought forward. Proposed Cllr Cusack, seconded Cllr Harwood – all in favour.
151 10/11 To agree to formally ask District Cllr Theodoulou to arrange a discussion between FTC and Cygnet Investments.
C. Cllr Theodoulou said that he would be happy to organize a meeting with Cygnet Investments. The meeting should be informal with one or two designated members of the Planning Committee being present. It was agreed to ask the Planning Committee to nominate 1 or 2 people from the Committee to attend a meeting to be organized. Proposed Cllr M Jones, seconded Cllr Wardle – 9 in favour, 1 abstention. ACTION: Clerk to add this to the agenda for the next Planning meeting.
C. Cllr Theodoulou left the meeting.
149 10/11 To receive reports on meetings attended
• ECSP meeting – Cllr S Jones – Minutes of the meeting had already been circulated.
• Lechlade Cycleways Group Meeting – Cllr Mumford – Minutes of the meeting had already been circulated. It was agreed that the issues relating to the footpath from Fairford to Lechlade should be pushed forward now and that ECT should be contacted. It was agreed that this should be looked into at the next Highways meeting. ACTION: Clerk to add this to the Agenda for the next Highways meeting.
073 10/11
• RAF Liaison Meeting – Cllr Hing – Cllr Hing said that a civilian was now in charge of the base, but that their task has not changed. He also advised the
Council of a police exercise that is to take place on 17 and 18 November involving approximately 300 police officers and that the RAF police were now doing sweeps around the area. They have the same powers as the local constabulary. He said that these officers used the towns facilities for food and lodgings and the base’s facilities were only used in the event of an exercise taking place. The housing on base is being looked at, with a view to using this as the accommodation being prepared at Brize Norton is not yet ready.
Q: Cllrs asked if it would be a good idea to ask the new person in charge to attend at the next Full Council meeting to introduce himself. ACTION: Clerk to contact RAF Fairford.
PLANNING
150 10/11 To receive the minutes of the Planning Committee Meeting held on 21st September (pp 060-061 10/11) and 5th October (pp066-067 10/1)
The minutes were received without comment.
151 10/11 To agree to formally ask District Cllr Theodoulou to arrange a discussion between FTC and Cygnet Investments.
Discussed earlier in the meeting.
FACILITIES
152 10/11 To receive minutes of the Facilities Committee Meeting of 5th October 2010 (pp068-069 10/11)
The minutes were received without comment. Cllr S Jones advised the Council that at the last meeting it had been agreed to hold a Town Criers Competition bi-annually, the next one being held in 2012 which would coincide with the Queen’s Jubilee.
153 10/11 Update on CCTV project
The Clerk advised the Council that applications had been submitted to CDC for planning and listed building permission for the project.
154 10/11 To agree submission of details of circular path to Cotswold Water Parks, as part of bid for Lottery funding.
Details of the planned submission from FTC had been circulated to all members. Cllr S Jones explained that all communities covered in the Cotswold Water Parks had been asked to submit details of projects which they would like to undertake which would form part of a bid from the CWP for lottery funding. ACTION: Clerk to obtain costs for plaques and benches for Cllr S Jones. It was RESOLVED to agree submission of details of circular path to CWP. Proposed Cllr Harwood, seconded Cllr Hinton - all in favour.
HIGHWAYS
155 10/11 To receive minutes from Highways Committee meeting of 28th September 2010 (pp 062 -065 10/11)
The minutes were received. Cllr Hing asked if Highways could be contacted regarding overhanging shrubs along London Road. ACTION: Clerk to contact Glos. Highways.
• To consider recommendation from Highways Committee and agree response to County Highways following results on Public Consultation regarding parking restrictions in High Street and Market Place that there should be a 2 hour
074 10/11
limited waiting restriction along the east side of the High Street & Market Place this should run from Monday to Friday only.
Discussed earlier in the meeting.
FINANCE
156 10/11 To approve retrospectively cheque payments for September 2010
It was RESOLVED to approve retrospectively cheque payments for September 2010. Proposed Cllr Harwood, seconded Cllr M Jones – all in favour.
157 10/11 To receive payments & receipts report to end of September 2010.
Payments and receipts were received without comment. This to be looked at in detail at the next Finance Committee meeting.
OTHER BUSINESS
158 10/11 To consider and agree continuation of Council surgeries.
Discussion took place regarding the comments from Councillors about the surgeries already held and it was agreed that a different format should be looked at. Cllr Mumford suggested that holding surgeries half an hour before a Full Council meeting could be trialled. It was RESOLVED to hold Council Surgeries prior to Full Council meetings on a 6 month trial basis to be reviewed in April 2011. All in favour. ACTION: Clerk to ask Cllr C Roberts to advertise this in her column. The following Cllrs agreed to hold surgeries:
Tuesday November 9th - Cllr Mumford
Tuesday December 14th - Cllr Hinton
Tuesday January 11th - Cllr M Jones
Tuesday February 8th - Cllr Wardle
Tuesday March 8th - Cllr Boulton
Tuesday April 12th - Cllr Cusack
Cllrs Fisher and Cusack left the room
159 10/11 Update on progress with 3 London Street
The Clerk reported that the Solicitor was still awaiting confirmation regarding the “flying freehold”. The Clerk was asked to pursue this and to ask the solicitor if things can be moved forward regardless. ACTION: Clerk to contact the solicitor.
Cllrs Fisher and Cusack returned
160 10/11 To consider and agree response regarding presentation on Tuesday 5th October (IN CAMERA)
161 10/11 To agree closure of office over the Christmas period from the 29th December to the 31st December 2010 inc.
It was RESOLVED to close the office between 29th and 31st December. Proposed Cllr M Jones, seconded Cllr S Jones – all in favour.
162 10/11 Date of next meeting 9th November 2010
………………………………………………Chairman
………………………………..2010
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